Marketing Assistant & Event Coordinator

Position: Marketing Assistant & Event Coordinator Location: Tonawanda, NY Job Id: 942 # of Openings: 1 Title: Marketing Assistant & Event Coordinator Compensation: $26.00 - $31.00/hour, based on experience. What We Are Looking For We're growing our in-house marketing team and looking for a highly organized, people-first coordinator. This person will keep our marketing operations running smoothly and bring NOCO to life for both our community and our employees. The role is split roughly [60/40] between marketing administration and event coordination. You'll handle media buy paperwork and invoice tracking one day, set up a booth at the county fair the next, and help plan an employee appreciation event the week after. If you enjoy variety, details, and bringing people together, this role is for you. What You Will Do Marketing Administration Support the team's in-house marketing operations. This includes tracking radio, TV, print, and digital buys, and reconciling invoices against media schedules. Manage marketing purchase orders and vendor billing, and flag discrepancies before they become problems. Maintain campaign calendars, project timelines, and asset libraries. Coordinate approvals and deadlines with internal teams and outside creative partners. Enter and maintain campaign and lead-source codes in ServiceTitan and other systems so marketing results can be tracked accurately. Order and manage inventory of branded merchandise, printed collateral, and promotional materials. Prepare meeting notes, reports, and general administrative support for the marketing department. External Events Plan and execute NOCO's community and customer events, which include county and regional fairs, sponsorship activations, open houses, prospect events, and fundraisers. Handle event logistics from start to finish: registrations, vendor and venue coordination, permits, booth setup and breakdown, staffing schedules, and supplies. Coordinate with sales and service teams, including the fuels, residential, and commercial teams, so events generate qualified leads and follow-up. Internal Events Plan and coordinate employee events such as company meetings, town halls, appreciation events, and product launches. Support culture initiatives, including The NOCO Way and We Start With Yes, through events and activities that bring employees together across divisions and locations. Coordinate logistics for leadership meetings, and team outings, including catering, venues, AV, and materials. All Events Manage a master events calendar and budget, balancing internal and external priorities. Capture photos, video, and content for social media, PR, and internal communications. Track results (attendance, leads, costs, employee feedback) and recommend improvements. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. The statements herein are intended to describe the general nature and level of work performed by employees. They are not to be construed as an exhaustive list of responsibilities, duties, and skills required by personnel so classified. Furthermore, they do not establish an employment contract and are subject to change at the discretion of the Company. NOCO is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, or protected veteran status and will not be discriminated against on the basis of disability. What You Will Need Associate's or bachelor's degree in marketing, communications, hospitality, business, or a related field, or equivalent experience. 2-4 years of experience in marketing administration, event coordination, or a similar role. Exceptional organization and attention to detail. You can juggle many moving parts without dropping any. Comfort with numbers, budgets, and reconciling spreadsheets. Proficiency in Microsoft Excel, Word, and PowerPoint. Strong written and verbal communication skills, and a friendly, professional presence with employees, customers, and community partners. Willingness to work some evenings and weekends for events, and to lift and transport event materials (up to 40lbs). Valid driver's license and reliable transportation for travel throughout Western New York. Nice to Have Experience with ServiceTitan, a CRM, or project management tools such as Monday.com. Experience planning corporate or employee events. Experience with social media content capture or basic Canva/Adobe skills. Knowledge of Western New York communities, including rural areas. #J-18808-Ljbffr