Human Resource Coordinator & Executive assistant

Role & responsibilities Manage end-to-end recruitment coordination, interview scheduling, and candidate follow-ups. Handle employee onboarding, documentation, and exit formalities. Maintain employee records, attendance, leave, and HR databases. Coordinate employee engagement activities, training, and performance reviews. Communicate HR policies, rules, and company updates to employees. Address employee queries and coordinate with department heads. 2. System Coordination & HRMS Manage employee information and attendance through HRMS software (Keka or similar). Monitor biometric attendance, leave records, and employee data accuracy. Coordinate with software vendors for system-related issues and updates. Ensure proper usage and implementation of internal software and tools. Prepare HR dashboards, reports, trackers, and MIS. Coordinate with IT and other departments for system-related requirements. 3. Executive Assistant (EA) Responsibilities Manage management calendars, appointments, and meeting schedules. Coordinate internal and external meetings and follow-ups. Prepare meeting agendas, MOMs, reports, and presentations. Track important tasks, deadlines, and action points assigned by management. Handle professional email communication and correspondence. Maintain confidential documents and management records. Coordinate with department heads to ensure timely execution of management instructions. 4. Administration & Coordination Ensure smooth day-to-day office administration. Coordinate between HR, management, accounts, digital, and other departments. Maintain important documents, employee trackers, and administrative records. Follow up on pending tasks and ensure timely closures. Support management in special projects and operational requirements. Preferred candidate profile Graduate in HR, Business Administration, or a related field. 4 years of experience in HR, administration, or executive assistance. Excellent MS Excel, Google Sheets, Google Workspace, and documentation skills. Knowledge of HRMS software Excellent written and verbal communication skills. Strong follow-up, multitasking, and coordination abilities. Professional attitude and ability to handle confidential information. Ability to work independently and take ownership of responsibilities. #J-18808-Ljbffr R Rumi Diamonds