TEMP Purchasing Coordinator (Immediate Availability)

Purchasing Coordinator

Join the dynamic and diverse team at La Jolla Beach & Tennis Club, Inc., where tradition meets opportunity. Our family of properties includes the iconic La Jolla Beach & Tennis Club, a private oceanfront club with world-class tennis courts and direct beach access; the inviting La Jolla Shores Hotel, a beachfront getaway beloved for its relaxed coastal charm; and the internationally acclaimed Marine Room, celebrated for its fine dining and dramatic surfside views.

These landmark destinations are cherished La Jolla institutions, built on a legacy of family values, exceptional service, and a deep commitment to our community. As part of our team, you'll enjoy a supportive and collaborative work environment, competitive pay, outstanding benefits, and the chance to grow your career in a setting as inspiring as the coastline we call home. Whether you're starting your career or ready to take it to the next level, we're passionate about helping our employees thrive in one of California's most beautiful destinations.

What We Offer:

• Free daily meal and salad bar
• Benefits including: Medical, Dental, Vision, 401K (based on employment status)
• Paid vacation, sick, and holiday time
• Dining discounts for employees (and up to 6 guests) at the Marine Room, The Shores Restaurant, and our Club Dining!
• Property retail shop and hotel discounts
• $500 referral bonus for referring new employees to The La Jolla Beach & Tennis Club

What We Ask:

• Consistently provide professional, attentive, and genuinely friendly service
• Promote and follow LJBTC, Inc's Signature Service standards and requirements to ensure a lasting impression of exemplary service resulting in satisfied and loyal members and guests

Hourly Rate

$25.00

Summary

Under direction of the Director of Facilities, the Purchasing Coordinator supports all activities of the Engineering Department. Purchasing Coordinator will have active role in ordering products, taking inventory, data entry and ongoing training of team members. Promotes

Essential Duties And Responsibilities:

• Handle receiving of deliveries and ensure that goods received are in compliance with purchase orders in terms of the items, quality, quantity, price and specifications.
• Maintain records of all partial deliveries and backorders. Ensure that proper notations are made concerning short shipped items (i.e. credit advice).
• Assist in the "month end" paperwork for Accounting (Pacer reports, discrepancies)
• Obtain checks from accounting regarding C.O.D.'s and make accounting staff aware of all unusual circumstances.
• Maintain records of all receipts, issues and transfers in Pacer.
• Assist in handling the company's shipping requests
• Conduct periodic inventory counts of all areas to reconcile and verify with records.
• Ensure storeroom areas are kept clean, well organized, secure to prevent pilferage, and safe to minimize damage and spoilage.
• Assist in making sure that all documentation for goods received, issued and transferred is accurate and complete. Also making sure that it is promptly passed on to Accounting for processing
• Based on written requisitions from various departments, issue items requested in accordance with predetermined timetables.
• Work with all department heads and managers to provide information (i.e., status of goods requested, etc.) to assist in their departments.
• Strive to improve the quality of the company's products while minimizing costs in all areas.
• Other duties may be assigned.

Outcome

To receive, store and issue products in a clean and organized environment and keep the flow of products to each outlet efficient. Maintain the company's inventories and protect and secure the company's assets by following established procedures and controls.

Qualification Requirements

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Education and/or Experience

One-year certificate from college or technical school; or three to six months related experience and/or training; or equivalent combination of education and experience.

Language Skills

Ability to read and interpret documents such as safety rules, operating and maintenance instructions, and procedure manuals. Ability to write routine reports and correspondence. Ability to speak effectively in English to customers, vendors or employees of organization.

Mathematical Skills

Ability to calculate figures and amounts such as discounts, interest, commissions, proportions, percentages, and volume. Ability to apply concepts of basic algebra and geometry.

Reasoning Ability

Ability to apply common sense understanding to carry out instructions furnished in written, oral, or diagram form. Ability to deal with problems involving several concrete variables in standardized situations

Physical Demands

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this job, the employee is regularly required to stand, walk and sit. The employee frequently is required to use hands to finger, handle, or feel objects, tools, or controls, reach with hands and arms, talk and hear. The employee is regularly required to climb or balance; stoop, kneel, crouch, and crawl.

The employee must regularly lift and/or move up to 25 pounds, frequently lift and/or move up to 50 pounds. Specific vision abilities required by this job include close vision, color vision, peripheral vision, depth perception, and the ability to adjust focus.

Working Conditions

Environment

While performing the duties of this job, the employee occasionally works near moving mechanical parts and in outside weather conditions.

The noise level in the work environment is usually moderate to loud.

Interaction

Employees in this position interact with all levels of management and fellow employees from all departments, as well as vendors. Employees must have the ability to communicate and work successfully with integrity.

Scheduling

Must be available to work holidays and weekends.

This company operates seven days a week, 24 hours a day. Shifts will generally be rotated unless you were hired for a specific shift, as much as possible to be fair to everyone. At times it may be necessary to move you from your accustomed shift if business or task assignments demand. In addition, it should be understood that business needs determine the number of hours that you work.

LJBTC INC. provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws. This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation and training.