Administrative Assistant

Program AssistantNew York Edge is the largest provider of after school and summer camp programs in New York City public schools. Each year, programs in academics--including STEM, the arts, sports & wellness, and college access help 40,000 students develop leadership skills and succeed in school. Working parents count on our programs to provide safe and enriching environments for their children.New York Edge seeks a dynamic, motivated and highly organized individual to fill the role of Program Assistant. In this full-time role, you will be responsible for providing administrative support in the management of the daily operations of Champions Club and Summer Camps. This role reports directly to the Borough Director of Program Operations.Pay: $45-50K (Salary offered will be commensurate with experience and education)Schedule: Monday – Friday 9am – 5pmDuties & ResponsibilitiesAdministration for S&S and Staples Accounts Create and assign approvers for site accountsAdd shipping addresses for each account addressAssist Program Managers with approving orders facing technical issuesMaintain communication with Sales Representatives for each vendorManage Food Requests and Orders Direct food orders to the correct approversPlacing orders for Dominos and PaneraCommunicate with food vendors to receive quotes for food ordersManage communication between vendors and Program Directors for orders when they are experiencing food delays, order changes, or cancellationsAssist the Summer Programming Team Participate and contribute to planning meetingsComplete tasks assigned by Summer Program ManagerWork closely with Program Manager to support summer camp team at program events in an administrative capacity including presence at major events (arts, sports, citywide trips and staff training).Respond to inquiries received from the Summer Hotline.Other Duties as assignedRequirementsDemonstrate ability to take initiative, work well under pressure and multi-task in a high demand and fast paced environmentEffective communication and interpersonal skills with internal and external stakeholdersHigh attention to detail, responsible, and flexible demeanorComputer proficiencyAbility to handle confidential and sensitive information with discretionQualificationsHigh School Diploma Required; Bachelor's Degree preferredAt least three years of relevant administrative experience.Excellent written and personal communication skills, including strong grammar and editing skillsExcel, Word, Power Point, Google Docs, creating graphs and other presentation documentsA goal-oriented focus and a strong commitment to meeting competing deadlinesA positive, enthusiastic, and creative approach to problem-solvingNew York Edge is an Equal Opportunity/ Affirmative Action EmployerDisclaimer: The statements herein are intended to describe the general nature and level of work being performed by the employee in this position. These statements are not intended to be construed as an exhaustive list of all responsibilities, duties, and skills required of a person in this position.