Administrative Assistant

Our client, a boutique investment management firm, is seeking a highly organized and proactive Temp Administrative Assistant to provide comprehensive support to the CEO and light backup support to the office. This is an excellent opportunity for a motivated professional who thrives in a fast-paced environment and enjoys wearing multiple hats. The ideal candidate is resourceful, detail-oriented, and eager to contribute wherever needed.

COMPANY: Investment Management Firm

ROLE: Temp Administrative Assistant

LOCATION Midtown, Manhattan

HOURS: 9am-6pm

SALARY: $30-$45 an hour

Responsibilities:

• Answer and screen all incoming phone calls, directing inquiries appropriately.
• Manage the CEO's email inbox, prioritizing communications and responding when appropriate.
• Coordinate the CEO's travel arrangements, calendar, meetings, and day-to-day administrative support.
• Assist with accounting tasks, including expense reporting and recordkeeping.
• Prepare, organize, and mail business documents and correspondence.
• Run company errands, including banking, post office visits, coffee runs, and other administrative tasks.
• Provide personal executive support by scheduling appointments, making reservations, and handling other personal assistance requests.
• Maintain confidentiality while managing sensitive business and personal information.
• Ensure the CEO's daily operations run efficiently through proactive organization and time management.

Requirements:

• Bachelor's degree required.
• 2+ years of administrative or executive support experience.
• Strong organizational skills with exceptional attention to detail.
• Excellent verbal and written communication skills.
• Positive, energetic, and professional demeanor with a "no task too small" attitude.
• Ability to prioritize multiple responsibilities and adapt in a fast-paced environment.
• Dependable, proactive, and able to follow through on assignments with minimal supervision.
• Strong team player with a collaborative mindset and willingness to assist wherever needed.
• Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint); experience with expense reporting systems is a plus.