Administrative Assistant (Restgate)

Administrative Assistant (Restgate)Restgate Hotel - Long Island City, NY 11101OverviewSalary Range $40,000.00 - $45,000.00 Salary/yearDescriptionGoddard Riverside invests in people & strengthens community, serving more than 20,000 people throughout New York City with a variety of programs for all ages. We work within a social justice framework to create a fair and just society where all people have the opportunity to make choices that lead to better lives for themselves and their families.Located in Long Island City, Queens, Restgate Hotel is an emergency transitional site for families, with children, experiencing homelessness. This site will be a place where families can feel safe, receive resources and support, while becoming acclimated and part of the community.In order to efficiently run this program, we are looking for an Administrative Assistant to provide oversight of daily office operations for our team!Schedule: Monday through Friday 9:00 am to 5:00 pmSalary Range: $40,000 - $45,000Candidates must have the required qualifications to be considered for the position. The salary offer will be based on the candidate's number of years experience in the exact or comparable position and additional preferred qualifications will be taken into account.Roles, Responsibilities, and Essential Duties1. Administrative and Office Management:Organize outlook calendar and send out appropriate meeting schedules to staffDocument meeting notes of case conferences, staff meetings, and house meetingsResponsible for daily office operations including working with vendors, ordering, monitoring and overseeing supplies for team.Have full knowledge of all office equipment including telephone system, computers, fax machine and printers; report and follow up on any repairs needed.Responsible for submitting invoices, Purchase Orders, and Check Requests into Intacct database.Manage credit card receipts and statements.Assist with purchasing, communication with vendors, and obtaining quotes.Ensure program site remains organized and cleanEnsuring all outgoing mail is properly posted and sent out2. Reporting/ FilesAudit and organize all client files to ensure they are in good orderData Collection: update binders when necessaryCreate copies of forms needed for programmingAccess and review databases to compile reportsOther duties as required to ensure the overall operation of the programQualifications/Educational RequirementsHigh School Diploma or EquivalentAt minimum, 2 years' experience as an administrative assistant role: working in a number of electronic record systems, scheduling, supply inventory management, assisting with program finance, etc.Bilingual in Spanish preferredSkills, Knowledge, and AbilitiesExcellent organizational and interpersonal skillsProficient written and verbal skillsAbility to work independentlyAbility to multi-task with strong problem-solving skills and judgementTeam playerExperience working with individuals with histories of mental illness, trauma, substance use, or immigration preferred.Computer Skills:Highly proficient in Microsoft Office, emphasis on Excel (pulling reports and making calculations) and OutlookAbility to learn data base systems, such as Intacct and CARESPhysical RequirementsFrequent sitting, office settingAbility to lift up to 30 lbs (supplies)Work EnvironmentIndoors at a residence set in a Hotel in Queens.Employee Benefits:Medical/Dental/VisionLife Insurance/Commuter benefits/Employee Assistance Program (EAP)/Flexible Spending Accounts403B Thrift Retirement Plan12 Annual Sick Days12 Agency Holidays20 Days or 4 Weeks of Paid Time off and an additional week (5) days after 5 years of employmentTotal of more than 6 weeks (a month and half) of paid time offWe are committed to building an inclusive workplace community grounded in respect for differences. We support hiring a broadly diverse team of qualified individuals who will contribute to our organizations.Goddard Riverside and Isaacs Center provide equal employment opportunities to employees and applicants for employment without regard to race, color, religion, national origin, age, disability, marital or veteran status, sexual orientation, gender identity or any other characteristic protected by federal, state, or local law.