Real Estate Administrative Assistant

This position supports a growing Commercial Real Estate Private Equity firm’s Regional Property Management Team, overseeing a portfolio of 20–30 commercial buildings totaling over 4 million square feet. This role is ideal for someone with 5+ years of relevant experience. Base pay range $55,000.00/yr - $65,000.00/yr Key Responsibilities Assist the Regional Property Management team with day-to-day administrative operations across the building portfolio. Coordinate vendor work, preventative maintenance scheduling, and service contracts. Track and manage purchase orders, work orders, and invoices. Maintain property data, lease documentation, insurance certificates, and compliance records. Liaise with tenants, vendors, and internal departments to ensure smooth communication and follow-up. Support budgeting, reporting, and property inspections. Help coordinate insurance renewals, claims, and certificates of insurance. Provide administrative support on ad hoc projects as needed. Requirements 5+ years of relevant experience in real estate, property management, or commercial office support preferred. Strong organizational and communication skills. Ability to prioritize and manage multiple tasks efficiently. Proficiency with Microsoft Office Suite (Excel, Word, Outlook); Yardi or other PM software a plus. Self-starter with a proactive, team-oriented attitude. Job details Seniority level: Mid-Senior level Employment type: Full-time Job function: Administrative and General Business #J-18808-Ljbffr