Office Assistant

Office Operations Manager

Highly organized and proactive, with a strong focus on maintaining an efficient, clean, and well-stocked workplace. Experienced in overseeing daily office operations, managing supply inventory, and ensuring a productive and welcoming environment for employees and visitors.

Key Responsibilities:

• Serve as the first point of contact for visitors, guests, and deliveries in a professional manner
• Order and maintain office supplies, ensuring stock levels are consistently replenished
• Keeping track of orders and receipts for company purchases
• Manage kitchen inventory and cleaning supplies
• Keep office space tidy, organized, and presentable at all times
• Ensure kitchen and common areas remain clean, stocked, and functional throughout the day
• Coordinate with vendors for office services, deliveries and maintenance
• Handle mail distribution, shipping, and receiving
• Manage UPS account along with package deliveries to the post office
• Support administrative ad hoc tasks for executives
• Ensuring new hire workspace is available and ready for first day.
• Ensure compliance with office policies and safety standards
• Organize staff meals, lunches, and catering arrangements from set up to clean up.
• Assist in planning and coordinating office events, celebrations, and special occasions
• Ensure all conference rooms are neatly prepared
• Office communications and TV signage

Requirements:

• Strong organizational and multitasking skills
• Attention to detail and cleanliness
• Excellent communication and vendor coordination skills
• Proactive problem-solving and time management
• Proficiency in Microsoft Office (Word, Excel, Outlook)
• Willing and able to commute to Clifton NJ

Schedule:

• Onsite
• Monday – Friday
• 9:00 AM – 2:00 PM

Flexibility as needed