Executive Assistant

What You Will Be Doing Manage complex calendars, scheduling, and coordination with clients, advisors, attorneys, bankers, CPAs, and internal teams, ensuring clarity around time zones and preventing scheduling conflicts. Monitor email threads, draft professional follow-up communications, and track outstanding action items to ensure timely responses and task completion. Maintain organized lists of open tasks, deadlines, and priorities while providing proactive reminders and follow-up support to the Founder. Organize and manage electronic documents within Google Drive, ensuring proper file structure, labeling, version control, and review of sensitive materials before distribution. Support daily business operations by converting voice notes and quick messages into actionable tasks, preparing meeting summaries, and managing recurring administrative responsibilities. Maintain a high degree of professionalism, discretion, confidentiality, and reliability while building positive relationships with clients, partners, and stakeholders. Required Skills & Experience Minimum of 5 years of experience as an Executive Assistant, Founder's Assistant, Operations Assistant, Administrative Assistant, Legal Assistant, or in a similar support role. Exceptional written communication, organizational, and follow-up skills. Advanced proficiency with Gmail, Google Calendar, Google Drive, Google Docs, and Google Sheets. Prior experience supporting founders, executives, entrepreneurs, family offices, attorneys, CPAs, financial professionals, or leaders within professional services environments is strongly preferred. Strong attention to detail with the ability to manage multiple priorities in a fast-paced environment. Highly proactive, resourceful, and capable of anticipating needs before they arise. #J-18808-Ljbffr