Accounts Payable Processor & Coordinator (Part Time) - WS Management

Position Summary:

WS Management is seeking a detail-oriented and highly organized Accounts Payable Processor & Coordinator to support the financial operations of our growing hotel portfolio. This part-time, in-office position is responsible for accurately processing invoices, maintaining organized financial records, assisting with vendor and property-level accounts payable workflows, and helping ensure timely follow-up on outstanding items. This role is an important part of maintaining consistency, accuracy, and accountability across multiple hotel locations. The Accounts Payable Processor & Coordinator will work closely with the Director of Finance, corporate support team, and property-level managers to help keep accounts payable processes running smoothly and efficiently.

Schedule / Work Location

Part-Time: 20–25 hours per week
Schedule: Monday–Friday, approximately 4–5 hours per day
Work Location: In-office role

Key Accounting Responsibilities:

Invoice & Document Management

Maintain the accounting inbox and distribute A/P-related emails and invoices daily
Upload and organize invoices within SharePoint by property and vendor
Ensure documentation is complete, accurate, and audit-ready

Coordination with Property Teams

Monitor and follow up to ensure property teams are submitting invoices timely
Provide support and guidance to General Managers on A/P processes and expectations
Promote consistency and accountability across all locations

Prepaid & Recurring Expense Management

Maintain prepaid insurance schedules and process all related invoices
Track and maintain other prepaid expense schedules
Process and track utility invoices and assist with utility accruals

Reporting & Financial Support

Prepare weekly check registers and assist in review processes
Support Director of Finance with reporting and A/P-related tracking
Assist in identifying discrepancies or inconsistencies

Required Knowledge, Skills & Abilities:

1+ years of experience in Hotel Accounts Payable, accounting support, or related field
Experience with accounting systems (Sage Intacct preferred)
Strong attention to detail and organizational skills
Ability to manage multiple locations and priorities simultaneously
Strong communication skills and ability to follow up with property teams
Proficiency in Microsoft Office (Excel, Outlook) and document management systems
Experience working with SharePoint or similar systems preferred

The statements listed are intended to represent the key duties and level of work being performed. They are not intended to be a comprehensive list of all activities, duties, responsibilities or qualifications of the job. Activities, duties, and responsibilities are therefore subject to change and new ones may be assigned at any time, with or without notice. We are an equal opportunity and affirmative action employer and make employment decisions without regard to membership in any protected class.