Office Manager

Market Operations CoordinatorPosition Summary: To coordinate and facilitate the flow of communications, both oral and written between the administrative staff, sales teams, and suppliers/vendors.Job Responsibilities:Manage administrative and office staffsManage the front receptionist and coverage for the front deskManage outside janitorial team. Assign duties and address service issues as needed.Manage all administrative sales for the sales divisions by communicating job expectations, appraising job results, and disciplining employeesOversee onsite printing and shipping staff ensuring they meet the needs of BreakthruCoordinate updating of office furniture by outside vendorProvide direction to any third-party staff in the building for meetings or maintenanceOversee and manage all office operationsSet and manage the office budget, including supply inventoryEnsure all office-based systems are in working orderDevelop, implement, and manage office proceduresComplete all office layout planning and moves, partnering with IT for completion of these movesManage office access to include badgesSchedule appropriate maintenance is performed (HVAC, pest, etc)Develop and manage eventsEnsure supplier events on building property are a success by ensuring staffing, cleanliness, and communication for the eventCreate events in conjunction with the AEC to drive associate engagementCoordinate associate events on and off the property to include budgeting and invoicing for events, liaising and negotiating with vendors and handling overall logistics of the event.Will Call administrationEnsure all will call orders are processed correctly and in a timely mannerPrompt communication with sales staff regarding will callsAdministrative tasksManage the EVP and head leadership team's schedulesPublish and update the state SharePoint siteCoordinate all event tickets for suppliers and internal employeesCreate, process, follow-up, and approve purchase requisitionsOther duties, as assigned by the jobholder's supervisor, may also be required.Minimum Qualifications:Bachelor's degree in related field and/or equivalent training and work experienceMinimum of 2 year of experience in administration and managementProficient PC skills using MS Office and other various computer programs including presentation softwareMust be a results-oriented professional with verbal/written communication skills using diplomacy and discretion as well as customer service skillsAbility to multi-task, work independently and/or within a team, pay attention to detail and meet deadlinesAnalytic and Reporting skillsUtilize sound judgement and problem-solving skillsAbility to work in fast-paced, high-volume, team environmentPreferred Qualifications:Beverage Industry experienceExperience working and leading outside vendersPhysical Requirements:While performing the duties of this job, the employee is regularly required to, stand, sit; talk, hear, and use hands and fingers to operate a computer and telephoneCompetencies:Accountable for meeting own targets, work is reviewed periodically.Problems encountered will be defined, repetitive, and routine with a solution readily available.This job description is only a summary of the typical functions of this position, not an exhaustive or comprehensive list of all possible job responsibilities, tasks and duties. Responsibilities, tasks, and duties of individual jobholders may vary from the above description.Breakthru Beverage Group is an equal opportunity employer. We evaluate qualified applicants without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, veteran status, genetic information and other legally protected characteristics.