Building Manager - Facilities Management Division

Building Manager – Facilities Management Division This announcement will remain open until a sufficient number of applications are received and may close at any time. The Building Manager is responsible for overseeing the daily operations, maintenance, and administration of an assigned portfolio of county-owned and leased facilities of varying size and complexity. The role involves both field and office work to ensure facilities are maintained in a safe, functional, and compliant condition. The Building Manager responds to tenant concerns and complaints by conducting investigations, determining appropriate corrective actions, and performing follow‑up inspections to ensure issues are resolved in accordance with established standards and recommendations. Responsibilities include conducting routine inspections of facilities and property components, including roofs, grounds, structural systems, mechanical equipment, life safety systems, cleanliness, waste management practices, pest control conditions, preventive maintenance programs, and the overall appearance of building interiors and exteriors. The Building Manager identifies deficiencies, documents findings, and prepares work orders, inspection reports, capital project justifications, and related correspondence. The Building Manager also monitors contracted services, including janitorial, grounds maintenance, and pest control operations, to ensure compliance with contractual obligations and county regulations. Deficiencies are documented through inspection reports, notices of noncompliance, and related communications, while maintaining accurate service contract records and files. This position supervises county staff and contracted personnel engaged in facility maintenance activities. Duties include assigning and delegating workloads, instructing personnel on proper work methods and procedures, inspecting completed work for quality and compliance, and preparing necessary reports and documentation. The Building Manager plans and coordinates maintenance and capital improvement projects by developing scopes of work, estimating labor and material requirements, preparing procurement documentation, managing construction activities, overseeing punch list and warranty processes, and maintaining project status reports. The position serves as a liaison with contractors, evaluates contractor performance, negotiates services and materials within budgetary guidelines, and authorizes or declines payments based on service quality and contract compliance. Additional responsibilities include preparing purchase requisitions, assisting with budget development and financial planning for maintenance and capital improvement programs, evaluating facilities to identify long‑term capital improvement needs, and developing corrective action plans based on audit findings to ensure compliance with applicable certifications, regulations, and board standards. The Building Manager serves as a primary point of contact between the division and internal and external stakeholders, including elected and appointed officials, and maintains strong professional relationships with customers and agency representatives. The role also includes developing and delivering facility management training programs for division staff and other county agencies, maintaining accurate administrative records, and utilizing software applications such as Adobe Acrobat, Microsoft Excel, Outlook, Word, and computerized maintenance management systems (CMMS) to support operational activities. Performs other related duties as assigned. General Description Highly responsible supervisory and technical duties in planning and implementing diverse aspects of property management for an assigned County facility or facilities. Works independently, under limited supervision, reporting major activities through periodic meetings. Minimum Education and Experience Requirements Requires an Associate degree from an accredited college or university with major coursework in public business administration, planning, engineering or closely related field. (One year of relevant experience may be substituted for each year of required education.) Requires four (4) years of experience in facilities management including one (1) year of supervisory and administrative experience. Special Certifications and Licenses None. Preferences Bachelor's or higher degree in business or public administration or other closely related field Credential or designation from a recognized program with a facilities management focus, such as IFMA or BOMA, requiring periodic recertification Credential from LEED as a Green Associate or Accredited Professional requiring periodic recertification One-time certification from a recognized program with a facilities management focus, such as IFMA or BOMA One year of experience using PeopleSoft procurement or finance modules At least two (2) years of experience with computerized maintenance management system such as AIM At least two (2) years of project management experience Duties and Responsibilities Interact with and establish relationships with customers, including elected and appointed officials. Delegate and assign daily workload and work orders for subordinate employees across the assigned property portfolio. Perform routine inspections of building infrastructure, mechanical equipment, and life safety systems to identify deficiencies and generate corrective action plans. Evaluate contractor performance and authorize or decline payment for services based on quality. Manage assigned capital improvement projects—develop scope of work, procurement submittals, notices to proceed, construction, punch list, and warranty activities. Conduct meetings with contractors to negotiate materials and services based on scope of work and budget. Review internal audits and develop corrective action plans to ensure compliance with certifications and board standards. Evaluate facilities to develop capital improvement plans. Administer facility management training classes for division and other county agencies. Prepare purchase requisitions. Provide input on budgetary decisions and assist in financial planning for maintenance and capital projects. Perform related work as assigned. Competencies Manages Complexity: Makes sense of complex, high‑quantity, and sometimes contradictory information to effectively solve problems. Quickly determines the most critical data and focuses analysis there; recognizes even subtle symptoms that indicate problems; probes deeply for root causes; uses systematic problem‑solving methods. Resourcefulness: Secures and deploys resources effectively and efficiently. Seeks best approaches to conserve resources and minimize waste. Consistently finds creative approaches and workarounds to get the work done with very constrained resources, skillfully matching the types of resources to the specific challenge. Plans and Aligns: Plans and prioritizes work to meet commitments aligned with organizational goals. Stays focused on plans and improvises in response to changes, including risks and contingencies. Aligns own team's work with other workgroups and obtains needed resources to complete plans. Ensures Accountability: Holds self and others accountable to meet commitments. Accepts responsibility for own work, both successes and failures. Handles fair share and does not make excuses for problems. Drives Results: Consistently achieves results, even under tough circumstances. Holds self to high standards of performance; sets goals and pursues initiatives to successful completion and closure. Communicates Effectively: Develops and delivers multi‑mode communications that convey a clear understanding of the unique needs of different audiences. Disseminates knowledge, insights, and updates in a polished, precise, and compelling manner. Drives Engagement: Creates a climate where people are motivated to do their best to help the organization achieve its objectives. Includes people and ensures their efforts are recognized; seeks to learn from their success. Persuades: Uses compelling arguments to gain the support and commitment of others. Gives thoughtful suggestions and proposals after being informed about the issues. Physical Demands Physical demands refer to the requirements for physical exertion and coordination of limb and body movement. Performs light work that involves walking or standing most of the time and involves exerting up to 20 pounds of force on a regular and recurring basis. Requires skill, adeptness and speed in the use of fingers, hands or limbs on repetitive operation of mechanical or electronic office or shop machines or tools within moderate tolerances or limits of accuracy. Unavoidable Hazards Involves routine and frequent exposure to vibration; fumes and/or noxious odors. Americans with Disabilities Act (ADA) Compliance Broward County is an Equal Opportunity Employer committed to inclusion. Broward County is committed to providing equal opportunity and reasonable accommodations to qualified persons with disabilities. We support the hiring of people with disabilities; therefore, if you require assistance due to a disability, please contact the Professional Standards Section in advance at View phone number on click.appcast.io or email View email address on click.appcast.io to make an accommodation request. #J-18808-Ljbffr