Special Projects Coordinator

Posting Type: Open Competitive Work Type: Full-Time Nature of Work Administrative work involving planning, scheduling, and coordinating City and departmental special events and projects. Activities include establishing agendas, acquiring speakers and special guests, arranging advertising, completing departmental projects, public relations duties, writing reports, conducting analyses, organizing meetings, and making suggestions to resolve issues. The incumbent exercises considerable independence with general guidance from a superior. Education and Experience High school diploma or equivalent One (1) year of experience in advertising, public relations, broadcasting, journalism, or related field, including experience in purchasing airtime, writing copy, developing advertising layouts, making public presentations, and promoting events and programs. Special Qualifications Must be able to transport oneself or coordinate transportation to locations throughout the City. Pay Range $60,777.60 with step increases to $81,286.40 annually. Benefits Forty‑hour work week. Paid leave per year: twelve days vacation; five days management; fifteen days sick; and fifteen holidays. Employee group health insurance (major medical, vision, dental) for individual or family. Defined benefit pension plan, plus Social Security. (See hr.cityofomaha.org for detailed information.) Required Knowledge, Skills, and Abilities Knowledge of promotional and advertising media, their uses and relative effectiveness Knowledge of and ability to effectively navigate media networks and websites Knowledge of basic HTML and its applications and uses Knowledge and ability to operate a computer or other technology using standard or customized software appropriate to tasks Knowledge of promotional methods and techniques Knowledge of purchasing advertising time or space Skill in writing copy and developing advertising layouts Skill in preparing and presenting speeches before large groups Skill in utilizing project management tools to complete tasks successfully in a timely manner Ability to learn and adapt to advances in technology and software Ability to interpret and explain various rules, policies and practices; organize, compile, and maintain confidential records Ability to organize, prepare, and present effective oral and written recommendations and reports Ability to perform assignments with accuracy and attention to detail and make decisions, recognizing precedents and practices Ability to understand written or oral instructions Ability to adhere to safety policies, procedures and guidelines Physical ability: sit and type 76–100%; bend and stoop 51–75%; reach, squat, lift 26–50%; climb, kneel, crouch, stand, walk 0–25%; use up to 10 pounds of force to move objects 0–33%; lesser amounts 34–100%. Essential Functions Plans, schedules, prepares agendas, secures speakers, arranges attendance of special guests, and oversees conduct of special events and projects Coordinates projects within a department to ensure completion in a professional, consistent, efficient, and timely manner Prepares press releases and background information for use by the Mayor and other City officials Develops and manages a media marketing strategy to increase visibility of departmental facilities and services Assists with design and content of department website Measures impact of media on overall marketing efforts Coordinates creation and dissemination of brochures and other media notifying employees, groups, and public of planned events Oversees and maintains appropriate use of department logo Coordinates efforts of private public relations firms retained for advertising planned events Conducts studies and performs analyses of departmental issues and makes recommendations based on findings Plans, organizes, and solicits attendance to meetings related to departmental issues to explain the City’s and department’s stance, gain public input, and resolve concerns Acts as spokesperson for the City and the department regarding upcoming events and other special projects Assists in development and evaluation of the department’s strategic planning process Coordinates market research data to assist divisions with quarterly reporting and annual planning in achieving goals Coordinates budget input as it relates to marketing, graphics functions and measurement tools Researches, coordinates, and writes grants for the department, ensuring compliance Serves as volunteer coordinator for all department volunteers Performs other duties as assigned or as the situation dictates within the classification Equal Employment Opportunity Statement The City of Omaha is an equal opportunity employer and provides reasonable accommodations for persons with disabilities in the application or selection process. Who Can Apply Any person who meets the qualifications and other requirements described in this posting. #J-18808-Ljbffr