ADMINISTRATIVE ASSISTANT I OPS

Administrative Assistant I Ops - 60912004

The State Personnel System is an E-Verify employer. Requisition No: 885480 Agency: Children and Families Working Title: Administrative Assistant I Ops - 60912004 Pay Plan: Temp Position Number: 60912004 Salary: To Be Updated Posting Closing Date: 11/30/2026

We are seeking a highly motivated and energetic individual to work in our Children's Legal Services Division, a premier statewide law firm. This is an excellent opportunity to work among an elite group of dedicated legal child advocates to ensure justice for the children of Florida.

Description: This is a high-level administrative position that provides support to a team of paralegals and attorneys assigned to our Children's Legal Services program by conducting research, preparing reports, handling information requests, assisting with program management, assisting constituents, and performing administrative and clerical functions. The work is challenging but incredibly rewarding.

Location: Volusia County. Applicants interested in working in counties/cities other than Volusia County will need to apply for positions advertised for those specific areas on the People First System. This position is OPS and will be paid $16.71 per hour and scheduled for full-time hours. This position will be available to start January 8, 2027.

Job Responsibilities/Examples of Work May Include:

• Scheduling meetings and appointments
• Answering questions and providing information about policies and procedures
• Receiving, processing, and tracking correspondence, mail, and work assignments
• Establishing and maintaining records, filing systems, and logs
• Researching special projects for CLS regional and circuit leadership
• Preparing and monitoring reports for program duties and special projects
• Composing and distributing correspondence, reports, and forms
• Coordinating with CLS regional and circuit leadership to monitor budget activity
• Preparing purchase requisitions
• Maintaining equipment inventory
• Preparing travel reimbursement requests and clearing Purchasing Card charges
• Engaging in cross-training of other administrative support

Minimum Requirements:

• Excellent communication skills
• Knowledge of office professionalism and practices
• Computer experience, particularly with Microsoft Office (Word and Excel)
• Ability to use copying and fax machine
• Ability to organize files and other records
• Ability to enter data in records management systems
• Ability to handle telephone calls in a courteous and effective manner
• Prior experience working in a legal office preferred

Candidate Profile (application) must be completed in its entirety: Include supervisor names and phone numbers for all periods of employment. Account for and explain any gaps in employment so that the hiring process is not delayed. It is unacceptable to use the statement "See Resume" in place of entering work history.

Special Note: Some Agency positions may require successful completion of pre-interview assessment or work sample prior to interview. Ability to speak/read/write Spanish/Creole/French or other foreign language may be considered in the selection process as determined by Agency need at time of interview.

It is the policy of the Florida Department of Children and Families that any applicant being considered for employment must successfully complete a State and National criminal history check as a condition of employment before beginning employment, and, if applicable, also be screened in accordance with the requirements of Chapter 435, F.S., and Chapter 408, F.S. No applicant may begin employment until the background screening results are received, reviewed for any disqualifying offenses, and approved by the Agency.

The State of Florida is an equal opportunity employer/affirmative action employer and does not tolerate discrimination or violence in the workplace. Applicants requiring a reasonable accommodation, as defined by the Americans with Disabilities Act, must notify the agency hiring authority and/or the PeopleFirst Service Center View phone number on click.appcast.io). Notification to the hiring authority must be made in advance to allow sufficient time to provide the accommodation.

Veterans' preference will be given to eligible veterans and their spouses in accordance with Chapter 295 of the Florida Statutes. Candidates requiring a reasonable accommodation, as defined by the Americans with Disabilities Act, must notify the agency hiring authority and/or People First Service Center View phone number on click.appcast.io). Notification to the hiring authority must be made in advance to allow sufficient time to provide the accommodation.

The State of Florida supports a Drug-Free workplace. All employees are subject to reasonable suspicion drug testing in accordance with Section 112.0455, F.S., Drug-Free Workplace Act.