Field Clerk

Job Description

Job Description

Reading Anthracite Company is looking for a Field Clerk to provide administrative and clerical support to field operations and the maintenance department. This position is responsible for assisting with parts procurement, inventory control, maintenance tracking, and ensuring equipment and vehicle records are maintained accurately and efficiently. At a minimum, applicants should have skills for Level 1, however an ideal candidate will be proficient at Level II.

Essential Duties and Responsibilities
Level 1 Responsibilities
Coordinate with maintenance personnel to source parts and supplies from various vendors.
Track ordered parts and confirm delivery status to ensure timely receipt.
Review vendor invoices and verify pricing against approved quotes prior to processing.
Maintain inventory levels of consumable supplies, including filters, lubricants, personal protective equipment (PPE), and other regularly used materials.
Assist with maintaining a clean, organized, and safe work environment through general housekeeping activities.
Perform general clerical duties, including filing, data entry, and recordkeeping.
Level 2 Responsibilities
Review daily equipment inspection reports and enter identified repair needs into maintenance tracking systems.
Maintain maintenance spreadsheets and records to monitor scheduled services, preventive maintenance, and major repairs based on equipment operating hours.
Track company vehicles operating on public roads to ensure state inspections, registrations, and required repairs are completed in a timely manner.
Generate reports and provide updates regarding equipment status, maintenance schedules, and outstanding repairs.
Communicate with maintenance personnel and supervisors regarding upcoming service requirements and equipment availability.

Qualifications
High school diploma or equivalent required.
Previous experience in a clerical, maintenance support, or inventory-related role preferred.
Proficiency with Microsoft Office applications, particularly Excel.
Strong organizational skills and attention to detail.
Ability to prioritize tasks and manage multiple responsibilities simultaneously.
Effective verbal and written communication skills.
Basic understanding of heavy equipment maintenance and parts procurement is preferred.

Physical Requirements
Ability to sit, stand, and walk for extended periods.
Ability to lift and carry materials weighing up to 50+ pounds.
Ability to work in an office setting with exposure to shop and field/outdoor environments, including cold, heat, precipitation, etc,

This position offers opportunities for increased responsibility and advancement as additional maintenance coordination and equipment tracking duties are assumed.

Salary : $24.00-$27.00 per hour