Business Office Administrative Assistant

Business Office Administrative Assistant

Work Year: July 1-June 30 FLSA Status: Non-Exempt Reports to: Business Manager/CSBO

Responsibilities

Receptionist: Operate the main telephone console for the DAOES office, manage communications and ensure inquiries are directed appropriately. Greet visitors, respond to phone calls, mail and general inquiries in a professional and welcoming manner.

Accounting Assistant: Assist with all aspects of the accounting department, primarily with accounts payable, accounts receivable, billing and collections. Backup the Payroll and Benefits Coordinator. Preparation of monthly sales tax report for payment, Board and accounting reports. Maintains and process Student Activities accounts. Assist with the mid-year and annual audit Reconciliations. Prepare and deliver bank deposits to bank. Work with high school districts and maintain accurate records of students on waivers.

Human Resources: Employee onboarding and offboarding process, ensuring a smooth transition for both new and departing employees. Assist with hiring process; job postings, coordinate and schedule interviews, prepare new hire paperwork and prepare/maintain new hire files. Maintain accurate and confidential employee records in compliance with applicable laws, policies and procedures. Assist HR reporting as needed.

Qualifications

High school diploma required; associate's degree or a minimum of 1-3 years of experience in human resources, business administration, accounting or a related field preferred. Excellent communication, organized and public relation skills. Ability to maintain and convey a professional attitude and appearance. Knowledge of general office procedures and software. Ability to multi-task, prioritize and meet deadlines. Accounting and HR background highly recommended.

Benefits Salary range: $60-65k DOE