Administrative Coordinator

This position is 35hrs/week, Mon-Friday from 9am-5pm. Location: Boston, MAI - hybrid with in-person on Wednesdays and Thursdays. Top 3 Skills: Fluency with Microsoft Office and collaborative documents (e.g., Google Docs, SharePoint) Ideally some experience with project management tools like Asana or Monday.com Familiarity with Zoom (e.g., scheduling and running meetings) Effective written communication, organizational skills, ability to work with, and take direction from, others Description: Event coordinator for the EIS team, including the Curriculum Fellows Program (CFP). Specific duties include issuing invitations, arranging speaker travel, ordering catering, managing the seminar on-site (including Zoom component), capturing program/attendance data and analyzing data for future event planning decisions. Acts as primary course support staff for the Responsible Conduct of Science (RCOS) course during fall semester, coordinating all scheduling logistics with speakers and section-leaders, communicating with OGE to resolve student scheduling conflicts, and working closely with course directors to establish and manage course Canvas Page and other course materials as needed. Manages the EIS/CFP semesterly schedule of events and meetings (journal clubs, workshops, weekly group meetings, one-on-one meetings with the Program Director, and additional events). Disseminates weekly meeting announcements and reminders of upcoming deadlines and presentations. Assists with daily and weekly reporting to EIS team as it relates to event details, logistics and meeting minutes. Maintains program mailing lists and listservs. Maintains the CFP website and social media accounts. Main point of external communication. Supports the EIS team/CFP with CFP alumni relations and outreach. Creates, maintains and archiving, when necessary, all files/records/and documentation related to past and present curriculum fellows and programming provided by the CFP. Maintains P-Care to use for EIS/CFP expenses and coordinates with OGE finance as needed for budgetary items. Maintains physical office facilities, orders office supplies, submits building maintenance requests, submits IT requests, establishes CFP/EIS office procedures, and manages & maintains all CFP-related accounts (Slack, Dropbox, etc). Coordinates all aspects of the CFP interview process (scheduling, room booking, catering and ensures hiring program managers determine travel logistics, reimbursement and reference checks. #J-18808-Ljbffr