Administrative Coordinator

Bruner/Cott Architects is seeking an Administrative Assistant/Office Coordinator to join our 30-person architecture practice in Boston, MA. This multi-faceted role is ideal for an experienced and motivated professional interested in assuming an important support and efficiency position within a successful, award-winning architectural practice. Our successful candidate will have exceptional time-management skills, anticipate needs, and be well organized. This is a salaried in-office role of 40 hours per week ideal for someone who thrives in a fast-paced, creative environment, and enjoys being the go-to person for a wide range of tasks. Responsibilities Executive assistance to firm partners: daily check-ins; calendar management and scheduling; email processing; timesheets and expense reports; assist with drafting correspondence; miscellaneous daily needs Accounting assistance collaborating with finance director: enter all incoming overhead and consultant invoices; weekly initiate check run; weekly vendor payment remittance; weekly processing of expense reports; biweekly assist processing of payroll; miscellaneous accounting assistance All office coordination: travel coordination; maintain and organize shared spaces (Conference rooms, kitchen, print room); maintain and organize kitchen supplies, snacks, dishwasher; collect, sort, distribute mail and packages; arrange couriers and deliveries as needed; assist coordination of large meetings and events; architect and firm license renewals; manage company accounts, subscriptions, and licenses; coordinate with building management as issues arise; all-office correspondence as needed; managing company phone lines, directing calls, and processing voicemails; miscellaneous administrative needs HR assistance: assisting with onboarding; processing and organizing all applications for review; note taking and scheduling for bi-annual employee reviews Qualifications Experience working in a similar role or working in the AEC industry is preferred. Bachelor's degree #J-18808-Ljbffr