Administrative Support Assistant (Office Automation)

Summary

About the Position: Serve as an Administrative Support Assistant (Office Automation) with the Department of War at Womack Army Medical Center at Fort Bragg, NC.

This is a Direct Hire Authority (DHA) solicitation utilizing the DHA for Certain Personnel of the DoW to recruit and appoint qualified candidates to positions in the competitive service.

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Duties

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• Manage organizational policies, procedures, and guidance using electronic document management systems and shared information repositories.
• Draft and finalize official correspondence, memoranda, reports, and other written materials in accordance with established requirements.
• Manage databases, spreadsheets, tracking systems, and electronic records to ensure information is accurate, current, and complete.
• Coordinate committee and meeting activities, including scheduling, preparing agendas and supporting materials, and documenting and finalizing meeting minutes.
• Create presentations, briefing materials, and instructional content using PowerPoint and other automated office applications.
• Evaluate administrative requests and supporting information, research routine matters, provide responses, and refer complex issues to appropriate personnel.
• Provide administrative support to staff and leadership, including calendars, official travel, time and attendance, records management, and office supply and equipment needs.

Requirements

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Conditions of employment

• Appointment may be subject to a suitability or fitness determination, as determined by a completed background investigation.
• One year trial/probationary period may be required.
• This position is subject to a background investigation to determine your suitability for Federal employment.
• Immunization screening is required. Hepatitis B immunization is required for all positions with direct patient contact. Applicants may be required to show proof of other immunizations depending on the type of position.
• This position has mandatory seasonal Influenza vaccination requirements and is subject to annual seasonal Influenza vaccinations unless otherwise exempted for medical or religious reasons (documentation of exemption must be provided upon hire).
• This position requires the incumbent to have Tuberculosis testing.
• Lifting up to 35 pounds may be required.
• This position requires shift work to provide coverage on evenings, weekends, holidays, or special situations. Employee shifts are rotated on a regularly scheduled basis.
• A Personnel Security Investigation is required.

Qualifications

Who May Apply: US Citizens

In order to qualify, you must meet the experience requirements described below. Experience refers to paid and unpaid experience, including volunteer work done through National Service programs (e.g., Peace Corps, AmeriCorps) and other organizations (e.g., professional; philanthropic; religious; spiritual; community; student; social). You will receive credit for all qualifying experience, including volunteer experience. Your resume must clearly describe your relevant experience; if qualifying based on education, your transcripts will be required as part of your application. Additional information about transcripts is in this document.

Specialized Experience: One year of specialized experience which includes 1) maintaining office files and records in accordance with established policies and procedures; 2) utilizing automated computer programs to prepare correspondence, reports, and other administrative documents; and 3) coordinating travel arrangements, including transportation and lodging, and maintaining associated travel documentation. This definition of specialized experience is typical of work performed at the next lower grade/level position in the federal service (GS-05).

Proficiency Required: This position requires a qualified typist. A qualified typist can type 40 words per minute based on a 5 minute sample with three

Some federal jobs allow you to substitute your education for the required experience in order to qualify. For this job, you must meet the qualification requirement using experience aloneno substitution of education for experience is permitted.

Education

This job does not have an education qualification requirement.

Additional information

• Male applicants born after December 31, 1959 must complete a Pre-Employment Certification Statement for Selective Service Registration.
• You will be required to provide proof of U.S. Citizenship.
• This position requires a 1 year probationary period during which the agency evaluates your fitness and whether your continued employment advances the public interest. In making this determination, the agency may consider your performance and conduct; agency needs and interests; whether your continued employment supports organizational or Government goals; and whether it promotes the efficiency of the Federal service. Continued employment requires written certification that it advances the public interest.
• Direct Deposit of Pay is required.
• Selection is subject to restrictions resulting from Department of War referral system for displaced employees.
• Multiple positions may be filled from this announcement.
• Salary includes applicable locality pay or Local Market Supplement.
• If you have retired from federal service and you are interested in employment as a reemployed annuitant, see the information in the Reemployed Annuitant information sheet.
• Payment of Permanent Change of Station (PCS) costs is not authorized, based on a determination that a PCS move is not in the Government interest.

Candidates should be committed to improving the efficiency of the Federal government, passionate about the ideals of our American republic, and committed to upholding the rule of law and the United States Constitution.

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