HR Coordinator

Job Description

Human Resources Assistant - Special Projects & Audits

Position Summary
The Human Resources Assistant provides administrative and project support to the Human Resources department with a primary focus on special projects, HR audits, compliance initiatives, and personnel records management. This role assists with maintaining accurate employee documentation, preparing reports, supporting HR programs, and ensuring HR records comply with company policies and applicable employment laws.

Essential Duties & Responsibilities

• Assist with HR special projects including policy updates, employee engagement initiatives, recognition programs, and process improvements.
• Conduct regular audits of personnel files to ensure completeness and compliance with company policies and legal requirements.
• Audit HR systems for data accuracy, including employee records, job titles, compensation changes, I-9s, training records, and required documentation.
• Assist with onboarding and offboarding documentation.
• Maintain confidential employee files in both electronic and paper formats.
• Prepare reports, spreadsheets, and presentations using Microsoft Office.
• Assist with updating HR forms, SOPs, and departmental documentation.
• Coordinate document collection for internal and external audits.
• Support payroll, benefits, recruiting, and training initiatives as needed.
• Track compliance deadlines, certifications, and required employee acknowledgments.
• Respond to employee questions regarding HR forms and procedures.
• Perform general administrative duties including filing, scanning, data entry, scheduling meetings, and preparing correspondence.
• Maintain strict confidentiality of employee and company information.
• Perform other duties and special assignments as directed by the HR VP

Qualifications

• High school diploma or GED required; Associate's degree in Human Resources or Business Administration preferred.
• One to three years of administrative or HR support experience preferred.
• Strong attention to detail with the ability to identify discrepancies.
• Excellent organizational and time management skills.
• Strong written and verbal communication skills.
• Proficient in Microsoft Office, particularly Excel, Word, and Outlook.
• Experience with an HRIS or payroll system is preferred. (Paycom and TruPay, UKG system)
• Ability to manage multiple priorities while meeting deadlines.
• Ability to handle confidential information with professionalism and discretion.

Knowledge, Skills & Abilities

• Strong analytical and problem-solving skills.
• Ability to work independently and collaboratively.
• Excellent customer service mindset.
• High level of accuracy and attention to detail.
• Ability to learn new systems and processes quickly.
• Basic understanding of employment laws and HR compliance principles is preferred.

Physical Requirements

• Ability to sit for extended periods while working on a computer.
• Occasional standing, walking, bending, and lifting up to 20 pounds.
• Frequent use of office equipment including computers, printers, and scanners.

Work Environment
This position is primarily performed in a professional office environment with occasional visits to warehouse or production areas. Appropriate personal protective equipment (PPE) may be required when entering production areas.


Pay Details: $20.00 per hour


Benefit offerings available for our associates include medical, dental, vision, life insurance, short-term disability, additional voluntary benefits, EAP program, commuter benefits and a 401K plan. Our benefit offerings provide employees the flexibility to choose the type of coverage that meets their individual needs. In addition, our associates may be eligible for paid leave including Paid Sick Leave or any other paid leave required by Federal, State, or local law, as well as Holiday pay where applicable.


Equal Opportunity Employer/Veterans/Disabled

Military connected talent encouraged to apply

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The Company will consider qualified applicants with arrest and conviction records in accordance with federal, state, and local laws and/or security clearance requirements, including, as applicable:

• The California Fair Chance Act
• Los Angeles City Fair Chance Ordinance
• Los Angeles County Fair Chance Ordinance for Employers
• San Francisco Fair Chance Ordinance

Massachusetts Candidates Only: It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability.