Office Manager

Office Manager – AccountingWe are seeking an experienced Office Manager – Accounting to lead day-to-day office operations and oversee key accounting functions for our organization. This role is ideal for a highly organized, detail-oriented professional who thrives in a fast-paced environment, enjoys improving processes, and can confidently manage staff, financial reporting, payroll, and administrative compliance.What You'll Do:Oversee daily office operations and supervise AP/AR/Payroll and administrative staff (0–6 employees).Manage accounting functions including AP/AR, general ledger accuracy, and month-end/quarter-end/year-end close.Ensure timely financial reporting, bank reconciliations, and positive pay processing.Process payroll for 100–200 employees; file quarterly/annual tax documents (W-2, 1095, 1099, 2290, sales tax, payroll taxes).Administer 401(k) and Profit Sharing Plans.Manage business licenses, commercial insurance renewals, and fleet licensing/DMV documentation.Support external audits, DOL surveys, and compliance with state and federal regulations.Maintain and improve departmental processes to ensure accuracy and efficiency.Order office supplies for all divisions, processes, and respond to external agency notices (BBB, NTA, etc.).Collaborate with department managers and serve as a key resource for problem-solving and administrative support.What We're Looking For:5+ years of accounting/financial reporting experience with strong GAAP knowledge.Experience with SAGE100 & QuickBooks (required); strong proficiency in Microsoft Word, Excel, and general PC skills.Payroll processing experience strongly preferred.Ability to multitask, manage deadlines, and thrive in a fast-paced environment.Strong communication, leadership, and supervisory abilities.Bachelor's degree in Accounting preferred (not required).Fluency in Spanish is a plus.Competencies:Strong attention to detail & accuracy.Leadership & team management.Problem-solving & sound judgment.Effective verbal and written communication.Adaptability and ability to meet strict deadlines.Physical Requirements:Ability to lift/move up to 25 lbs.Regular standing, sitting, walking, and occasional kneeling/crouching.Frequent use of stairs.Benefits:Medical, Dental & Vision Insurance.401(k) with Employer Match.Profit-Sharing Plan.Short-Term Disability.Paid Holidays, Vacation, & PTO.Opportunities for Growth & Advancement.