Financial Services Coordinator

Job Title

The following statements are intended to describe the general nature and level of work that is to be performed in the identified position. The statements are not intended to be construed as an exhaustive list of all responsibilities, duties, and skills required of personnel so classified as other duties may be assigned. Specific duties and responsibilities may vary based upon departmental needs. Other duties may be assigned consistent with the knowledge, skills and abilities required for the job. Not all the duties may be assigned to a position.

Essential Duties and Responsibilities

• Submit timely financial and progress reports and success stories (i.e., project description and outcomes, with project photographs, videos, and recipient testimonials where feasible).
• Manage project risk through ongoing monitoring, project tracking, and reporting for community-based partners.
• Ensure efficient progress, financial tracking, and accomplishment reporting for grant funded projects.
• Coordinate and participate in site visits with community-based partners.
• Provide subject matter expertise, professional development, and technical assistance to community-based partners.
• Encourage individuals, groups, and organizations in the communities served to become engaged participants in urban forest planning, planting, and management.
• Monitor budget accounts to identify issues with expenditures or obligations with the University, organizational unit, or funding agency/group and make recommendations based on account review findings.
• Prepare requisitions and review encumbrances, invoices, expenses, purchases, and other transactions to ensure Unit compliance with approved budgets, University policy, and grant procedures.
• Prepare progress reports for grant expenditures, budgets, and other required financial data for Alabama Cooperative Extension System Urban programs.
• Assist in all audits generated by grant and contracting agencies and other organizations.
• Maintain knowledge and understanding of policies/practices, regulations and University procedures, state and federal government, granting agencies, and various private foundations and industries.
• Assist in the preparation of monthly and yearly financial closing processes.
• This position requires 75% statewide travel during non-traditional hours (evenings, weekends, overnight). May require use of personal vehicle with mileage reimbursement. Some state-owned vehicles are available for use.
• This is a one-year term position based on the availability of grant funds.

Minimum Position Requirements (including years of experience, certifications, licenses, etc.):

• High School diploma or equivalent.
• Demonstrated financial literacy for University and Cooperative Extension processes through education and/or experience.
• Knowledge and some experience with Microsoft Office Suite, specifically Excel and Word.

Knowledge, Skills, and Abilities:

• Accounting literacy.
• Communication Proficiency.
• Time Management.
• Collaboration Skills.
• Personal Effectiveness/Credibility.
• Flexibility.
• Technical Capacity.
• Stress Management/Composure.