Administrative Assistant

Job Description

Job Description

We are seeking a detail-oriented and proactive Administrative Assistant to support daily operations for a growing organization in the Brookfield, Wisconsin area. This role is ideal for a professional who thrives in a fast-paced environment and enjoys providing high-level administrative support to leadership while helping ensure the office runs efficiently. The Administrative Assistant will play a key role in scheduling, coordination, calendar management, expense reporting, and assisting with clerical human resources tasks. Strong organizational skills, professionalism, and the ability to manage multiple priorities are essential.

Responsibilities

• Provide administrative support to leadership, including preparing documents, handling correspondence, and managing day-to-day office needs.
• Coordinate meetings, appointments, and events, including scheduling, logistics, and follow-up communication.
• Manage executive and team calendars, ensuring accuracy and timely updates.
• Prepare and submit expense reports, track receipts, and maintain related records.
• Assist with HR-related clerical tasks such as maintaining employee files, coordinating onboarding paperwork, and supporting internal communications.
• Support cross-functional coordination among departments to help maintain smooth business operations.
• Answer phones, greet visitors, and provide general front-office support as needed.
• Maintain organized electronic and physical filing systems.

Qualifications

• 3+ years of administrative support experience, preferably in an office environment.
• Strong proficiency in Microsoft Office Suite, including Outlook, Word, and Excel.
• Excellent verbal and written communication skills.
• Highly organized with strong attention to detail and follow-through.
• Ability to handle confidential information with discretion.
• Experience supporting leadership and managing multiple priorities independently.