Receptionist/Office Administrator

Job Description

Job Description

Benefits:

• 401(k)
• Dental insurance
• Health insurance
• Opportunity for advancement
• Paid time off

Maximum Fasteners, Inc. is looking for a dependable, friendly Receptionist / Office Administrator to be the first voice and face of our office. You will answer phones, welcome customers, and handle the invoicing that keeps our books current. If you are organized, comfortable in QuickBooks Online, and like a job where no two days look exactly alike, we would like to meet you.
This is a full-time, in-office position.
What You'll Do

• Answer and route incoming calls professionally and promptly
• Greet customers and visitors at the front desk and direct them to the right person
• Enter vendor invoices into QuickBooks Online accurately and on schedule
• Prepare and send customer invoices, and follow up on billing questions
• Handle incoming and outgoing mail, plus UPS and FedEx shipments and labels
• Order and maintain office supplies
• Maintain customer records and files, including data entry, scanning, and filing
• Provide light HR and administrative support such as new hire paperwork, timecard collection, and scheduling
• Support the office team with other administrative tasks as they come up

What We're Looking For

• 1-3 years of receptionist, front desk, or office administration experience
• QuickBooks Online experience is required. You should be comfortable entering bills and creating invoices without hand-holding.
• Solid working knowledge of Microsoft Office or Google Workspace
• Strong attention to detail, especially with numbers and data entry
• Clear, courteous communication on the phone and in person
• Ability to juggle several tasks and stay organized in a busy office
• Dependable, punctual, and able to work independently
• High school diploma or equivalent

Nice to Have

• Experience in distribution, manufacturing, or industrial supply
• Basic accounts payable and accounts receivable familiarity
• Bilingual (English/Spanish)

Maximum Fasteners, Inc. is an equal opportunity employer. We consider all qualified applicants without regard to any characteristic protected by federal, state, or local law.