Paralegal

Job Description

Job Description

Company Overview:CF. Martin & Co., Inc.® has been making the finest handcrafted acoustic guitars since 1833. For the biggest names and the most revered musical legends. For the pioneers, the rebels, and the dreamers. For anyone who cares about music and loves making it. There's a passion that runs through this organization. From our employees to our loyal customers to our business partners across the globe. This passion fuels our ambition to make the very best tools designed to help every artist share their music with the world for generations to come. Nearly 200 years of making great music and unleashing the artist within. And we're ready for the next 200. Want to come with us?Summary Description:C.F. Martin & Co., Inc. is seeking a highly organized, detail-oriented, and proactive Paralegal to provide comprehensive legal and administrative support to the Legal Department. Reporting to the General Counsel, this position will support a broad range of in-house legal functions, including contract administration, corporate governance, regulatory and policy compliance, intellectual property protection, litigation support, legal research, and department operations. The Paralegal will serve as a trusted resource to internal business partners by helping ensure legal matters are handled accurately, efficiently, confidentially, and in alignment with company policies and business objectives.Specific Duties and Responsibilities:Draft, review, revise, format, and maintain a variety of legal documents, including contracts, amendments, nondisclosure agreements, correspondence, policies, certificates, resolutions, and other legal or business records.Coordinate contract administration activities, including intake, routing, approval tracking, execution, renewal reminders, expiration monitoring, obligation tracking, and retention of fully executed agreements.Maintain organized legal records, corporate files, contract repositories, matter files, and document management systems to ensure information is accurate, accessible, current, and retained in accordance with company policies.Conduct legal, regulatory, and factual research; review applicable statutes, assist with intellectual property, regulations, filings, and background materials; and prepare clear summaries, timelines, charts, or issue briefs for counsel.Support corporate governance activities by assisting with board and committee materials, meeting agendas, minutes, resolutions, consents, entity records, and other governance documentation.Coordinate with outside counsel and internal stakeholders on litigation, claims, subpoenas, discovery requests, document holds, due diligence requests, investigations, and other legal matters.Partner with Human Resources, Finance, Procurement, Sales, Marketing, Operations, and other departments to support contract, employment, compliance, policy, training, and risk-management needs.Maintain the highest level of confidentiality, professionalism, discretion, and ethical judgment when handling privileged, proprietary, employee, business, and other sensitive information.Assist with compliance initiatives, including policy updates, training coordination, regulatory tracking, internal audits, third-party due diligence, and documentation of compliance activities.Qualifications:Associate or Bachelor's degree in Paralegal Studies, Legal Studies, Business Administration, or a related field required.Paralegal certificate or equivalent legal training preferred.Minimum of 3–5 years of relevant paralegal, legal assistant, corporate legal department, law firm, compliance, contract administration, or business/legal operations experience required.Experience supporting an in-house legal department, corporate governance, contract lifecycle management, intellectual property matters, litigation support, or compliance programs strongly preferred.Proficiency with Microsoft Office applications and experience using contract management, document management, matter management, or legal research tools preferred.Strong writing, proofreading, organizational, research, communication, and follow-through skills required.Knowledge, Skills, and AbilitiesWorking knowledge of contract administration, corporate records, legal terminology, confidentiality requirements, and legal department processes.Ability to manage multiple priorities, track deadlines, follow detailed procedures, and produce accurate work in a fast-paced environment.Strong interpersonal skills with the ability to communicate professionally with executives, employees, outside counsel, vendors, and external parties.Sound judgment and discretion when identifying issues, escalating risks, and handling sensitive or privileged information.Ability to work independently while also collaborating effectively as part of a small, service-oriented legal team.Core Competencies:Attention to Detail: Ensures accuracy, consistency, completeness, and proper formatting in contracts, legal documents, corporate records, deadlines, and matter files.Analytical Thinking: Reviews complex information, identifies relevant issues, organizes facts, and prepares practical summaries to support legal decision- making.Continuous/Process Improvement: Demonstrated ability to evaluate existing workflows, identify inefficiencies, and implement process improvements that enhance productivity, accuracy, compliance, and overall operational effectiveness within the legal department.Integrity and Confidentiality: Safeguards confidential, privileged, proprietary, employee, and business-sensitive information with professionalism and discretion.Business Acumen: Understands how legal support connects to business objectives, operational needs, risk mitigation, brand protection, and company priorities.Communication: Communicates clearly, professionally, and concisely with internal stakeholders, outside counsel, vendors, and external parties.Artificial Intelligence (AI) & Legal Technology: Ability to leverage and support the adoption of AI-powered and legal technology solutions to improve legal research, document management, contract review, case management, and administrative processes while ensuring data security, confidentiality, and compliance with applicable regulations and ethical standards.Organization and Planning: Manages priorities, calendars, files, approvals, renewals, and deadlines with a high degree of reliability and follow- through.Collaboration: Builds effective working relationships across departments and supports a responsive, business-oriented legal service model.Adaptability: Responds effectively to changing priorities, urgent requests, evolving legal needs, and shifting business demands.Accountability: Takes ownership of assignments, follows through on commitments, communicates status, and meets agreed-upon deadlines.