Secretary

Job Description

Job Description

NATURE OF WORK:
This is a skilled secretarial position responsible for specific functions in a school. The employee typically works independently maintaining records and preparing necessary reports and may assume responsibility for a major segment of office work. The work is performed under the general supervision of the site administrator or administrator’s designee.

ESSENTIAL FUNCTIONS:

• Answers telephone and various inquiries from students, parents, staff, and the community.

  Greets visitors and directs them to proper location.

• Prepares and maintains pupil records and various related reports; verifies pupil information and

  files appropriate reports such as Monthly Pupil Attendance Reports and Monthly Suspension

  Reports and contacts parents concerning attendance policies and procedures.

• Registers new pupils and requests prior school records, withdraws transferring pupils, and

  forwards permanent school records.

• Types and distributes correspondence, bulletins, notices, newsletters, surveys, agendas, lists, menus, etc. as required and maintains appropriate files.

• Assists in the preparation of county, federal, and state reports.

• Maintains supplies/forms and submits requests for replenishment.

• Receives, sorts, and forwards correspondence and telephone calls and messages for staff members.

• Communicates with other schools and departments.

• Schedules appointments and arranges conferences as needed.

• Provides direction to student office aides/volunteers.

• Maintains up-to-date bus routes and bus numbers for students.

• Performs other related duties as required.

• DUTIES AND RESPONSIBILITIES:

QUALIFICATION

• Graduation from high school (or GED); two years of general office, clerical, or secretarial experience; ability to accurately type not less than 40 wpm from plain copy; or any combination of experience and training that would provide the following knowledge, abilities, and skills:

• Thorough working knowledge of office technology, including office equipment and software.

• Ability to perform general office procedures.

• Ability to communicate courteously and tactfully with students, teachers, parents, and the

  general public.

• Ability to be versatile in job responsibilities.

• Ability to work under a minimum amount of supervision.

• Ability to maintain integrity and confidentiality.

• Ability to project a positive image to the public.