Administrative Services Officer

For questions regarding this position, please contact the Recruiter listed in the Supplemental Information section. About The Position The Riverside County Flood Control and Water Conservation District has an opportunity for an Administrative Services Officer in Riverside. The Administrative Services Officer reports directly to the Chief of Finance and oversees the District’s Purchasing Section, providing leadership, supervision, training, and performance evaluation for a team of Buyers and the embedded Procurement Contract Specialist. This role ensures efficient procurement operations and adherence to District policies, procedures, and regulatory requirements. Key responsibilities include developing, updating, and interpreting procurement policies; delivering District-wide and divisional trainings; reviewing consultant insurance for compliance; and coordinating procurement activities with internal divisions, County departments, the Department of Industrial Relations, and external suppliers. The Administrative Services Officer participates in recruitment processes for procurement staff and supports the annual budget by preparing cost estimates for capital assets, repairs, and maintenance informed by involvement in RFP, RFB, and RFQ activities. The position researches, develops, and analyzes complex solicitations for capital and non-capital public works projects, specialized equipment acquisitions, and a wide range of professional services. Additional duties include contributing to scopes of work, reviewing inventory transactions for accuracy, monitoring for slippage, and reconciling expenditures across multiple accounting systems. Competitive candidates will possess extensive experience preparing and executing a wide range of solicitations, including RFPs, RFQs, RFBs, and RFIs. They will demonstrate strong knowledge of public works procurement policies and processes, including project cost limits and contractor requirements defined by the California Uniform Public Construction Cost Accounting Act (CUPCCAA). Successful candidates will also be well-versed in federal, state, and local laws governing construction contracting, with a solid understanding of Department of Industrial Relations (DIR) requirements related to building and grounds improvements, as well as emergency flood control facility repair projects. This class has been deemed eligible for the Performance Recognition Plan as set forth under Article 3, Section 311 of the County Management Resolution. Program eligibility requires employees to be in a leadership position, manage other employees or programs, and have significant influence on the achievement of organizational objectives. Meet the Team! The Riverside County Flood Control and Water Conservation District provides for the control and conservation of flood and storm waters and for the protection of watercourses, watersheds, public highways, life and property from damage within its boundaries. Examples Of Essential Duties Reports directly to the Chief of Finance. Supervises, trains, reviews, and evaluates the work product of the Purchasing section of the District which includes three (3) Buyer IIs and one (1) Buyer I. Oversees tasks assigned to the District embedded Procurement Contract Specialist. Participates in the recruitment and selection of potential incumbents. Develops, updates, and interprets District policies and procedures. Conducts District-wide and Divisional trainings on procurement-related topics. Reviews consultant insurance policies for compliance. Coordinates work with other Divisions/Sections, County Departments, Department of Industrial Relations (DIR) and external suppliers to develop and ensure compliance with procedures related to Riverside County Purchasing Policy, Public Works Contracts, AB 339 regulations, etc. Assists in the annual budget process by providing reasonable estimates for capital asset purchases, capital repairs, and building maintenance costs as informed by their direct involvement in RFP, RFB, and RFQ processes. Researches, develops and analyzes complex RFP/Q’s related to Capital and non-Capital Public Works projects, purchase of specialized equipment (e.g. drones, dozers, excavators, lowboys, water trucks, fence trucks), hydrologic services and products, engineering and environmental services, legal services, legislative management services, etc. Assists in the development of scopes of work for various RFB’s. Reviews District chemical and fence inventory transactions and reviews records for slippage. Reviews and reconciles spend on District on-call service contracts between two accounting software systems. Minimum Qualifications Graduation from an accredited college or university with a bachelor's degree, preferably with a major in accounting, business or public administration, finance, or a closely related field to the assignment. (Administrative, paraprofessional or technical experience may substitute for the required education on the basis of one year of full-time experience equaling 30 semester or 45 quarter units of the required education.) Three years of professional administrative experience, which must include a minimum of two years in a lead or supervisory capacity overseeing a staff of three or more. The principles and practices of public or business administration, organizational analysis and fiscal and personnel management; budget preparation and control; contract administration and control; principles and practices of supervision. Analyze administrative problems, reach practical and logical conclusions, and put effective solutions into practice; develop cooperative working relationships; plan, organize and direct the work of others; prepare clear and concise reports. Other Requirements Possession of a valid California Driver’s License in order to attend site walks with potential contractors at various District facilities and to attend various meetings located throughout Riverside County. Desired Knowledge, Skills & Abilities Riverside County Purchasing Policy Application of data processing systems related to purchasing and contract management (e.g., PeopleSoft Financials, Finance Enterprise, Microsoft Dynamics). County Risk Management Standard Insurance Requirements for contractors and suppliers, insurance renewals. County budget preparation experience.

SUPPLEMENTAL INFORMATION

Veteran's Preference The County has a Veterans Preference Policy applicable to new hires. To qualify, attach the required documents to your job application. Documents include a copy of your (or your spouse's) Member-4 Form DD-214 indicating dates of service. For spousal preference, and as applicable, the following documents: a copy of your marriage certificate, spouse's death certificate, a letter of spouse's disability and/or letter of service-related death (if available) from the U.S. Veteran's Administration. For privacy reasons, it is recommended that you remove your social security information from the document(s). A Human Resources Representative will review the materials and determine if you qualify for veterans' preference. For complete details and documentation requirements, please review the Veterans Preference Policy, C-3 here: Reasonable Accommodations The County of Riverside is committed to providing reasonable accommodation to applicants as required by the Americans with Disabilities Act (ADA) and Fair Employment and Housing Act (FEHA). Qualified individuals with disabilities who need a reasonable accommodation during the application or selection process should contact the recruiter for the position noted above. For additional information and/or to obtain the appropriate form for requesting a reasonable accommodation, please visit the Disability Access Office web page located at: Proof of Education If using education to qualify or when requested by the recruiter, upload a copy of any license(s), official/unofficial transcript(s), degrees, and/or related employment documents to your NeoGov account at the time of application and before the closing date. Official or unofficial transcripts will be accepted. If your education was completed outside of the United States, you will need to provide a copy of your Foreign Education Equivalency evaluation from a member of the National Association of Credential Evaluation Services ( NACES ) or Association of International Credential Evaluators, Inc. ( AICE ). Work Authorization Requirement Applicants must be legally authorized to work in the United States at the time of application. The County of Riverside does not participate in visa sponsorship programs, including H1-B visas, and will not provide sponsorship for any employment-based visas. Equal Opportunity Employer The County of Riverside is an Equal Opportunity Employer. It is the policy of the County of Riverside to provide equal employment opportunities for all qualified persons. All applicants will be considered without regard to race, color, religion, sex, national origin, age, disability, sexual orientation, gender, gender identity, gender expression, marital status, ancestry, medical condition (cancer and genetic characteristics), genetic information, or denial of medical and family care leave, or any other non-job-related factors. Pre-Employment All employment offers are contingent upon successful completion of pre-employment requirements including a criminal background investigation, which involves fingerprinting. (A felony or misdemeanor conviction may disqualify the applicant from County employment). A pre-employment physical examination and background check may be required. Probationary Period As an Approved Local Merit System, all County of Riverside employees, except those serving "At Will," are subject to the probationary period provisions as specified in the applicable Memorandum of Understanding, County Resolution, or Salary Ordinance. Temporary and Per Diem employees serve at the pleasure of the agency/department head. General Information Current County of Riverside and/or current employees of the hiring department may receive priority consideration. Qualified candidates may be considered for future County vacancies. Job postings may close without notice based on application volume. For Questions Regarding This Recruitment Contact Amanda Campos at View phone number on click.appcast.io or View email address on click.appcast.io . Please allow 1-2 business days for a response to general inquiries. #J-18808-Ljbffr County of Riverside