Project Coordinator / Document Controls

What Your Day Will Look Like: As a Project Coordinator / Document Controls professional supporting TxDOT transportation projects, you will play a key role in ensuring project documentation, communications, and administrative processes are organized, accurate, and compliant throughout the project lifecycle. Working closely with project managers, technical staff, clients, subconsultants, and corporate support teams, you will coordinate project records, contract-related documentation, deliverables, and project communications to support the successful delivery of transportation infrastructure projects. The ideal candidate is highly organized, detail-oriented, and capable of managing multiple priorities while maintaining the integrity of project information and supporting efficient project execution. What You’ll Do: Coordinate project documentation and administrative activities for TxDOT and other transportation projects, supporting project teams from project initiation through closeout. Prepare, process, distribute, and maintain project-related documents, including client agreements, subconsultant agreements, work authorizations, task orders, amendments, and project correspondence. Maintain project files and document control systems to ensure records are complete, accurate, organized, and compliant with company and client requirements. Manage document workflows, including routing documents for review and approval, tracking revisions, maintaining version control, and ensuring timely distribution to project stakeholders. Serve as a primary point of coordination between project managers, technical staff, accounting personnel, clients, subconsultants, and corporate support teams regarding project documentation and administrative requirements. Assist project teams with document submissions, deliverables, reports, and project records in accordance with TxDOT procedures and project-specific requirements. Track critical project documentation, milestones, and action items to support schedule adherence and project compliance. Coordinate receipt, review, execution, and distribution of client and subconsultant agreements and maintain accurate records of executed documents. Support project startup and closeout activities, including project setup, file management, document retention, and records archiving. Coordinate project-specific insurance certificates and assist with related compliance documentation as needed. Assist with data collection, reporting, and administrative support activities to help project leadership monitor project status and maintain operational efficiency. Contribute to continuous improvement of project coordination, document management, and administrative processes across the Transportation business line. What You’ll Need: Associate's degree in Business Administration, Project Management, Engineering Technology, Construction Management, or a related field; or equivalent combination of education and experience. 3+ years of TxDOT experience in project coordination, document controls, project administration, contract administration, or a related role within the engineering, consulting, construction, or transportation industry. Experience managing project documentation and records in a deadline-driven environment. Proficiency with Microsoft Office Suite, including Word, Excel, Outlook, and Teams. Strong organizational skills with the ability to manage multiple projects, priorities, and deadlines simultaneously. Excellent written and verbal communication skills. Demonstrated attention to detail and commitment to data accuracy and document integrity. Ability to work collaboratively with project managers, technical staff, clients, subconsultants, and corporate support teams. What Benefits You’ll Enjoy: We invest in us. Because our team members go above, below, and beyond the surface to care for our communities (inside and out), we do our best to take care of you by providing a comprehensive benefits package! Eligibility for some of the benefits outlined below is based on full-time work status; part-time and contingent positions are only eligible based on hours worked. If you have questions, contact View email address on click.appcast.io Career Growth & Development – Tuition reimbursement program, paid professional training, major license achievement bonus, extensive on-demand learning center, and paid professional memberships. Work-Life Alignment – Industry-competitive PTO, seven paid holidays and two floating holidays, flexible work schedules, paid parental leave, and eligibility for hybrid and remote work options for some employees based on role responsibilities. Wellness – Medical, dental and vision insurance, employee assistance program, fitness and wellness reimbursement, and HSA and FSA options. Life – Employer-paid STD and LTD, employer-paid term life insurance, and retirement 401(k) with company match. Community – Quarterly social events, paid group volunteering events, and employee networks and groups. How Your Career Will Grow: We know career growth is not always linear or streamlined—it's often dynamic. You may want to explore a management track, try a new technical track, or move laterally to reposition your skills and talents. No matter what level you join us at or how you want to shape your career, we want Consor to be a place where you can learn and grow. Why You’ll Love Consor: You’ll experience a culture where we share in our successes and support one another through challenges. Here, there are countless opportunities to explore your career path by working on projects that help you expand your potential and take your career to new heights! Join our diverse team of experts who live and work alongside client partners, providing thoughtful solutions to create inspiring communities together. Consor’s Commitment to Equal Opportunity in the Workplace Consor fosters a workplace where teammates and job candidates are treated with dignity, and where different perspectives and life experiences are recognized as strengths. We are committed to fair employment practices that create access to meaningful opportunities for all, while upholding all applicable local, state, and federal laws. As an equal opportunity employer, Consor actively maintains an affirmative action program across our offices and worksites to support broader participation and representation. If you need more information or special assistance for persons with disabilities or limited English proficiency, contact Human Resources at View phone number on click.appcast.io. Persons with hearing and speech impairments can contact Consor by using the Virginia Relay Service, a toll-free telecommunication device for the deaf (TDD). Call 711 for TTY/TDD. If any applicant believes they have been discriminated against or desires further information or assistance, contact us at View phone number on click.appcast.io. Notices: The above job description is intended to relay a general sense of the position's responsibilities and expectations. It does not describe all tasks that may be assigned. As business demands change, the essential functions of this position may also change. The position requires the successful completion of applicable pre-employment substance screening and background checks. If ever in doubt, contact View email address on click.appcast.io. #J-18808-Ljbffr Oregonite