Executive Assistant

Executive AssistantReady to take your career global?Make your mark at one of the biggest names in payments. We're looking for an Executive Assistant to join our ever evolving team and help shape the future of global commerce.What you will own:The Executive Assistant (EA) provides high-level, strategic, and administrative support to three Executive Leads, operating in a 1:3 support model, acting as a trusted partner to each supported leader the EA enables executive effectiveness by optimizing time, supporting sound decision-making, and ensuring operational rigor. This role requires exceptional prioritization, discretion, and judgement. The EA balances the needs of multiple senior leaders while working within clearly defined expectations, policies, and governance frameworks.Support Model & ScopeThe Executive Assistant supports three Executive Leads concurrentlySupport is leader-focused and is not intended to extend to broader teams as standardThe EA partners closely with each supported Executive Lead to understand priorities, objectives, and preferred working stylesWeekly connection points and clear prioritization are essential to ensuring the success of this multi-leader modelExecutive & Administrative SupportManage complex calendars for three Executive Leads, balancing competing priorities and acting as a gatekeeper for executive timeProactively assess meeting and scheduling requests to ensure alignment with business priorities and effective use of executive timeCoordinate domestic and international travel, including bookings, approvals, accommodations, and ground transportation in accordance with Travel & Expense policyPrepare, submit, and track expense reports, purchase orders, and invoices in line with policy and timelinesAct as a delegate in enterprise systems (including Workday, Oracle, and others), approving expense reports in accordance with company policyProvide coverage for other leaders within the organization, as required, to cover EA team absences providing detailed handovers to EA team members upon returnStrategic & Business SupportPrepare and coordinate materials for leadership meetings, such as executive reviews, operating meetings, and board-level contentTrack key deliverables, action items, and follow-ups across supported Executive LeadsSupport executive communications, including drafting emails, presentations, and briefing materialsCoordinate cross-functional activities on behalf of Executive Leads, ensuring clarity, follow-through, and professionalismHandle highly sensitive and confidential information with discretion and sound judgmentEvents & CoordinationPlan and coordinate internal and external meetings, offsites, and customer or leadership eventsManage logistics including venue selection, vendor coordination, budgeting, invitations, and attendee communicationWhen Executive Leads are visiting other office locations, coordinate meeting rooms, catering, travel logistics, and local arrangementsTeam & Talent SupportSupport onboarding for new hires within the supported Executive Leads' organization (i.e. direct report roles)Coordinate first-day logistics and provide guidance to new team members on processes, tools and ways of workingWays of WorkingOperates within a clearly defined scope of responsibilities, aligned to the EA PlaybookWorks in partnership with supported Executive Leads, adapting support based on business cycles and prioritiesAdheres to company policies, governance, and hybrid working expectations (2–3 days in office)Provides coverage planning and effective handovers to ensure continuity of supportWhat you will bring:Experience supporting senior executives in a complex, matrixed organizationDemonstrated ability to support multiple senior leaders simultaneouslyExceptional organization, prioritization, and time-management skillsStrong judgment and discretion when handling confidential informationExcellent written and verbal communication skillsProactive, solution-oriented mindset with high attention to detailProficiency with enterprise systems and collaboration tools (e.g., Workday, Oracle, Outlook, PowerPoint)About the teamOur inclusive and global teams win together every day. We're proud to have the best minds in the industry, who you can learn from as you grow your career. The people, the energy, the connections – it's unmatched. Come and be part of an ever-evolving company and get dynamic opportunities that go beyond borders.What makes a Globalpayer?Globalpayers think like a client, act like an owner and win as one team. We're curious and innovative – always finding better ways to deliver impact. We empower each other to make decisions, and it's our passion that drives excellence in everything we set out to do.Does this sound like you? Then you sound like a Globalpayer. Apply now to take your career global.Worldpay is dedicated to offering individuals rewarding career opportunities and competitive compensation. For this full-time position, the good faith estimated annual salary range upon hire is $32.40-$47.73. This range reflects what we reasonably expect to offer based on the role's responsibilities, level, and geographic location. The actual starting salary will be determined by a candidate's experience, job-related skills, and relevant education or training. Please note that changes in work location may impact the final offered salary. We encourage you to consult with your recruiter to confirm the budget for your location and to better understand the applicable pay scale. Candidates and applicants are advised they may redact age information from requested items like transcripts, resumes, and certificates attached to their application for positions that can be performed in Colorado.EEOC StatementWorldpay is an equal opportunity employer. We evaluate qualified applicants without regard to race, color, religion, sex, sexual orientation, gender identity, marital status, genetic information, national origin, disability, veteran status, and other protected characteristics. The EEO is the Law poster is available here.Washington Candidates: Click here for information on the Fair Chance Act.