Executive Administrative Assistant

Job PostingProviding administrative assistance, such as writing and editing emails, drafting memos, and preparing communications on the executive's behalfMaintaining comprehensive and accurate production schedulePerforming minor accounting dutiesOrganizing meetings, including scheduling, sending reminders, and organizing catering when necessaryAnswering phone calls in a polite and professional mannerWelcoming visitors and identifying the purpose of their visit before directing them to the appropriate departmentManaging the executive's calendar, including making appointments and prioritizing the most sensitive mattersAnswer phones and greet visitorsPrepare communications, such as memos, emails, invoices, reports, and other correspondenceCreate and maintain filing systems, both electronic and physicalManage accounts and perform bookkeepingRequirements:Excellent verbal and written communication skillsFamiliarity with QuickBooksExpertise with Microsoft Office (Word, Excel, PowerPoint, Outlook)Strong attention to detail and accuracyAbility to interface effectively with all levels of staff within the companyDemonstrated ability to take initiativeGreat personality