Construction Support Specialist I - DEHE Construction Services

The Alaska Native Tribal Health Consortium is a non-profit Tribal health organization designed to meet the unique health needs of Alaska Native and American Indian people living in Alaska. In partnership with the more than 171,000 Alaska Native and American Indian people that we serve and the Tribal health organizations of the Alaska Tribal Health System, ANTHC provides world-class health services, which include comprehensive medical services at the Alaska Native Medical Center, wellness programs, disease research and prevention, rural provider training and rural water and sanitation systems construction.

ANTHC is the largest, most comprehensive Tribal health organization in the United States, and Alaska’s second-largest health employer with more than 3,100 employees offering an array of health services to people around the nation’s largest state.

Our vision: Alaska Native people are the healthiest people in the world.

ANTHC offers a competitive and comprehensive Benefits Package for all Benefit Eligible Employees, which includes:

• Medical Insurance provided through the Federal Employee Health Benefits Program as a Tribal Employee, with over 20 plans and tiers.
• Cost-Share Dental and Vision Insurances
• Discounted Pet Insurance
• Retirement Contributions with Pre-Tax or Roth options into a 403(b).
• 401(a) ANTHC Retirement Plan: After one year of employment, ANTHC will begin making matching contributions of up to 5% of your eligible pay, based on your own contributions. In addition, you may be eligible for an annual discretionary contribution of up to 3% from the employer.
• Paid Time Off starts immediately, earning up to 6 hours per pay period, with paid time off accruals increasing based on years of service.
• Eleven Paid Holidays
• Paid Parental Leave or miscarriage/stillbirth eligibility after six months of employment
• Basic Short/Long Term Disability premiums, Accidental Death and Dismemberment (AD&D) Insurance, and Basic Life Insurance are covered 100% by ANTHC, with additional options for Short-Term Disability Buy-Up Coverage and Voluntary Life for yourself and your family members.
• Flexible Spending Accounts for Healthcare and Dependent Care.
• Ancillary Cash Benefits for accident, hospital indemnity, and critical illness.
• On-Site Child Care Facility with expert-designed classrooms for early child development and preschool.
• Employee Assistance Program with support for grief, financial counseling, mental/emotional health, and discounted legal advice.
• Tuition Discounts for you and your eligible dependents at Alaska Pacific University.
• On-Site Training Courses and Professional Development Opportunities.
• License and certification reimbursements and occupational insurance for medical staff.
• Emergency Travel Assistance
• Education Assistance or Education leave eligibility
• Discount program for travel, gym memberships, amusement parks, and more.

Visit us online at or contact Recruitment directly at ***email_hidden***.

Alaska Native Tribal Health Consortium has a hiring preference for qualified Alaska Native and American Indian applicants pursuant to P.L. 93-638 Indian Self Determination Act.

Summary

Under general supervision, this job family provides administrative and operational support to the Division of Environmental Health and Engineering (DEHE) Construction team, including invoice approvals, project setup activities, timekeeping, expenditure analysis, budget review, reporting support, and data entry. Ensures processes and practices are efficient, effective, compliant, and aligned with DEHE’s strategic objectives.

Construction Support Specialist I and II positions primarily provide administrative and operational support to Construction Services leadership and departmental operations. Construction Support Specialist III positions provide advanced operational support directly to field operations and/or Construction Project Controls functions.

Responsibilities

Construction Support Specialist I

This level functions as an early career operational support role responsible for providing routine administrative and departmental support while gaining experience and familiarity with construction operations and day-to-day workflow processes.

• Timekeeper for the field and Anchorage department staff, including data entry and review of hours and activities into the payroll system.
• Creates and submits invoices for field stipends.
• Updates Field Purchasing Logs, identifying, researching, and resolving unpaid field purchases with vendors, field purchasers, and accounts payable.
• Files project documents at the direction of construction staff.
• Maintains apprentices’ on-the-job training hours and related tracking documentation.
• Provides travel and expense management support to the department.
• Attend meetings and take notes at management's request.
• Onboards new employees to the department.
• Orders office supplies for the department.
• Performs other duties as assigned.

Construction Support Specialist II

This level functions as an operational support specialist with increasing independence for coordinating workflows, supporting operational processes, resolving day-to-day issues, and assisting with project and departmental coordination.

• Able to perform all duties of Construction Support Specialist I.
• Manage utility service coordination for construction projects, including setup, disconnection, and account tracking in collaboration with Construction Managers and external providers.
• Coordinate contracted CPA services for construction projects, including project accounting support, insurance documentation, and routine communication with communities and the Construction group.
• Maintain project documentation, including insurance records, contracts, and financial tracking logs.
• Review invoices for accuracy and coordinate with responsible staff to obtain correct coding and approvals within assigned electronic workflows.
• Maintain and distribute updated lists of authorized purchasers to vendors.
• Assist with Timekeeping, stipends, and local labor data.
• Provides travel and expense management support to the department.
• Attend meetings and take notes at management's request.
• Performs other duties as assigned.

Construction Support Specialist III

This level functions as a senior operational support and coordination role responsible for complex workflow oversight, project controls support, reporting coordination, and process improvement activities. This position may perform duties of lower levels as operationally needed and may also provide specialized support to assigned functional areas.

• Serves as a role model for professionalism, teamwork, communication, and operational support within the department.
• Assists with identifying process improvement opportunities and recommending operational efficiencies.
• Exercises independent judgment in coordinating operational processes, resolving discrepancies, and supporting department priorities.
• Serves as a senior resource and provides guidance and support to Construction Support Specialist staff, assisting with workflow coordination, operational questions, and issue resolution.
• Performs other duties as assigned.

Field Construction Operations Responsibilities

• Assists managers and field leadership with day-to-day operational support activities and departmental coordination.
• Provides travel and expense management support to Field Crew and the department.
• Reviews and updates Daily Reports, timesheets, and coding accuracy.
• Coordinates access, training, certifications, and maintains tracking systems for Field Crew.
• Assists with project documentation, including MTO data and submittal packages.
• Monitors field crew hours, PTO, and wage milestone reporting.
• Communicating and resolving discrepancies in reports and expenses.
• Supports recruitment, onboarding, and new Field Crew logistics (travel and lodging).

Project Controls Responsibilities

• Collection and tracking of project financial data to assist the project team in monitoring the project budget.
• Provides basic analyses and data presentations. Selects the appropriate data source for a specific need. Consolidates information from various sources to formulate recommendations for inclusion in reports. Presents information using charts, graphs, web, statistical analysis, and a variety of other pertinent formats.
• Manages and archives reports and other documentation. Audits and validates data integrity to ensure accuracy and regulatory compliance.
• Manages special projects as required. Researches and monitors the progress of special projects and communicates with the functional area manager on their status.
• Performs other duties as assigned.

Other Information

KNOWLEDGE, SKILLS, ABILITIES:

Required for All Levels

• Knowledge and proficiency with Microsoft 365 applications.
• Knowledge of general invoice processing.
• Knowledge of accounting policies and procedures.
• Knowledge and experience in collecting and reporting data.
• Knowledge of applicable computer system software programs and office equipment.
• Knowledge of account reconciliation.
• Skill in operating a personal computer utilizing various software, including electronic spreadsheets and database applications.
• Skill in working independently, multitasking, prioritizing projects, and meeting deadlines.
• Skill in establishing and maintaining cooperative working relationships with others.
• Skill in assessing and prioritizing multiple tasks, projects, and demands.
• Skill in effectively working with teams, managing and leading staff, and delegating tasks and authority.

MINIMUM EDUCATION QUALIFICATION

Level I

High school diploma or GED equivalency.

Level II and Level III

Associate’s degree in business management, accounting, finance, project coordination, or related field preferred. Relevant education, training, or progressively responsible work experience may substitute for formal education.

Minimum Experience Qualification

Construction Support Specialist I

Non-supervisory – Two (2) year of experience performing administrative, business, finance, accounting, construction support, project coordination, or related operational support duties. An equivalent combination of relevant education, training, or experience may be substituted.

Construction Support Specialist II

Non-supervisory – Four (4) years of experience performing administrative, business, finance, accounting, construction support, project coordination, or related operational support duties. An equivalent combination of relevant education, training, or experience may be substituted.

Construction Support Specialist III

Non-supervisory – Six (6) years of progressively responsible experience supporting construction operations, project coordination, financial tracking, operational reporting, project controls support, or related advanced administrative support functions. An equivalent combination of relevant education, training, or experience may be substituted.

MINIMUM CERTIFICATION QUALIFICATION

N/A

Preferred Education Qualification

N/A

Preferred Experience Qualification

N/A

Preferred Certification Qualification

N/A