Business Analyst, Veeva Migration

Role Description

The Business Analyst, Veeva Migration will support the planning, execution, validation, and post-go-live stabilization of Veeva Vault eTMF migration initiatives. This role requires a strong understanding of clinical operations, Trial Master File processes, document metadata, data migration activities, and GxP-compliant system delivery. The analyst will work closely with business stakeholders, IT teams, validation partners, migration vendors, and Veeva platform specialists to ensure accurate, compliant, and business-ready migration of eTMF data and documents into Veeva Vault Clinical Operations.

Responsibilities

• Partner with Clinical Operations, TMF, Quality, IT, and vendor teams to gather, analyze, and document business and functional requirements for Veeva eTMF migration activities.
• Support migration planning, including scope definition, source-to-target mapping, metadata review, document classification, audit trail handling, and migration readiness activities.
• Translate business requirements into functional specifications, user stories, process flows, test scenarios, and traceability documentation.
• Collaborate with technical teams to support data extraction, transformation, loading, reconciliation, and verification of eTMF documents and related metadata.
• Assist with validation activities, including IQ/OQ/UAT planning, test script development, execution support, defect tracking, and evidence review for GxP systems.
• Support Veeva Vault configuration discussions related to document types, lifecycles, workflows, roles, permissions, metadata, Expected Document Lists, and TMF Reference Model alignment.
• Conduct data quality checks and support issue resolution related to duplicate records, missing metadata, field mapping inconsistencies, picklist mismatches, and document-level discrepancies.
• Coordinate with business SMEs to support migration dry runs, UAT sampling, production migration verification, and business sign-off.
• Prepare and maintain project deliverables such as requirements documentation, migration specifications, test evidence, defect logs, support plans, and operational readiness materials.
• Support go-live, hypercare, transition to support, and post-migration issue triage to ensure business continuity and user adoption.

Qualifications

• 5+ years of experience as a Business Analyst, Functional Analyst, Technical Analyst, or Techno-Functional Analyst supporting clinical, regulatory, or GxP applications.
• Hands-on experience with Veeva Vault Clinical Operations, preferably Veeva eTMF, CTMS, Study Startup, or Site Connect.
• Proven experience supporting eTMF migration projects, including document migration, metadata mapping, source-to-target reconciliation, and validation testing.
• Strong understanding of Trial Master File processes, TMF Reference Model, document completeness, inspection readiness, audit trails, and clinical document lifecycle management.
• Experience working in regulated life sciences environments with knowledge of GxP, 21 CFR Part 11, Annex 11, validation, change control, and data integrity expectations.
• Ability to document functional requirements, business process flows, data mapping rules, test cases, traceability matrices, and migration-related deliverables.
• Experience supporting UAT, defect management, production readiness, go-live planning, and hypercare support.
• Strong analytical, problem-solving, communication, and stakeholder management skills.

Preferred

• Experience migrating content from legacy eTMF systems such as IQVIA eTMF or other clinical document repositories into Veeva Vault.
• Familiarity with Veeva Vault Loader, migration-center tools, bulk loading processes, and document migration utilities.
• Experience with ALM, Jira, ServiceNow, or similar tools for requirements, testing, change management, and defect tracking.
• Knowledge of clinical trial operations, study-level data, site documents, monitoring documents, CRO user models, and inspection readiness expectations.
• Bachelor’s degree in Life Sciences, Computer Science, Information Systems, or a related field; equivalent experience may be considered.

Requirements

• For US geography, the salary range for this position is shown below. The actual salary is dependent upon a variety of job-related factors such as professional background, training, work experience, location, business needs, market demand, and competitive market practice. Therefore, in some circumstances, the actual salary could fall outside of this expected range. This salary range is subject to change and may be modified in the future.
• National (US) Range: $69,300 — $104,439 USD

Benefits

• High growth potential and fast-paced organization with a people-focused culture
• Competitive pay plus performance-based incentive programs
• Company-paid Life, Short-Term, and Long-Term Disability Insurance
• Medical, Dental & Vision insurances
• FSA, DCARE, Commuter Benefits
• Supplemental Life, Hospital, Critical Illness and Legal Insurance
• Health Savings Account
• 401(k) Retirement Plan (Employer Matching benefit)
• Paid Time Off (Rollover Option) and Holidays
• As Needed Sick Time
• Tuition Reimbursement
• Team Social Activities (We have fun!)
• Employee Recognition
• Employee Referral Program
• Paid Parental Leave and Bereavement