Medical Admissions Representative

Admissions Representative

At Pediatric Home Service, we help medically complex kids live their best lives, at home, with their families. As a national leader in pediatric home care, we offer a full range of services including infusion, clinical nutrition, respiratory therapy, PPEC, private duty nursing, and DME. Whether you're caring for patients or supporting behind the scenes, every role at PHS makes a difference. Join a mission-driven team that's committed to putting children and families first.

We are looking for a full-time Admissions Representative to join our customer-focused, supportive team. Our Customer Service department is a fast-paced, high-energy environment and you'll find yourself challenged and required to use critical thinking every day. You will also be surrounded by a close-knit and supportive group who has the same dedication to serving medically fragile children and their families.

Position: Admissions Representative

Location: Cleveland, OH

Hours: Monday - Friday, 8 am- 5 pm, On site/in office

The Position:

Performs intake of Durable Medical Equipment (DME), through the Brightree database

Coordinates the New Product Request process

Coordinates activities of the Customer Service (CS) helpdesk

Performs duties of the Coordinator of the Day (COD)

Obtains new patient referrals, supporting documentation and insurance authorization information as required for products and services provided by PHS

Obtains insurance benefits & completes data entry requirements

Obtains ongoing patient supply orders and prescriber orders for products and services provided by PHS

Completes patient and prescriber information changes

Maintains all patient information on an ongoing basis

Enters new prescriber information into database

Coordinates intake process for specialized organizations

Supports evening and Saturday on-call staff

Addresses complaints concerning billing or service rendered, referring complaints of service failures to designated departments for investigation

Reads prescriber orders, customer orders, work orders and shipping orders to determine items to be moved, gathered, or distributed

Coordinates service for evening deliveries

Processed and coordinates paperwork from items delivered for intake; Prepares patient paperwork for billing

Requirements:

High school diploma or 16 months of related experience and/or training, or an equivalent combination of education and experience

Durable medical equipment (DME) intake/medical admissions experience preferred

Exceptionally organized, multi-tasking, problem solving and communication and strong keyboard skills; High level of initiative combined with a customer service mentality is also required.

Experience in Brightree EHR preferred

Benefits:

Generous Paid Time Off (PTO) for full time employees to ensure a healthy work-life balance

401(k) Matching to help secure your future

Tuition Reimbursement to support your educational and professional growth

Professional Development & Learning Opportunities to expand your skills and knowledge in pediatric care

Health and Dental insurance

Short & Long Term Disability and Life Insurance

Pediatric Home Service is an equal opportunity employer; we are committed to affirmative action and equal employment opportunities for all regardless of protected veteran status, race, color, creed, religion, national origin, sex, sexual orientation or identity, disability, age, marital status, familial status, membership or activity in a local human rights commission, or status with regard to public assistance