Construction Office Assistant

Benefits:

Health insurance stipend

401(k)

401(k) matching

Paid time off

About the Role

Encore Development Company, a general contractor serving commercial, residential, tenant improvement, facility maintenance, and federal government projects, is looking for a highly organized Construction Office Assistant to join our team. This role keeps our office running smoothly — supporting project managers, contractors, vendors, and clients with clear communication and reliable coordination. It's a great fit for someone who thrives on structure, enjoys variety in their day, and wants hands-on exposure to the construction industry.

What You'll Do

Manage phone calls, emails, and other correspondence, routing them to the right contact

Schedule and coordinate meetings, appointments, and project timelines for management and staff

Organize and maintain project files, contracts, and other key documentation

Build and maintain spreadsheets for administrative and reporting needs

Prepare and edit documents, including reports, memos, drafts, and emails

Communicate with vendors, subcontractors, and clients to help keep projects on track

Monitor and restock office supplies to keep operations running smoothly

Provide general administrative support to office staff as needed

Help keep the office clean, organized, and fully functional

Take on additional administrative duties as assigned

What We're Looking For

High school diploma or equivalent (Associate's or Bachelor's degree a plus)

1+ year of administrative experience, ideally in construction or a related field

Proficient in Microsoft Office (Word, Excel, Outlook) and Adobe Acrobat

Strong organizational, multitasking, and time-management skills

Clear written and verbal communication skills

A team player who is punctual, dependable, and comfortable following instructions in a fast-paced environment

Familiarity with QuickBooks, ProjectSight, and Slack is a plus (training provided if needed)

Basic knowledge of construction terminology and documentation is a plus