Office Manager

Office Manager

Rimini Street, Inc. is a proven, trusted global provider of end-to-end, mission-critical enterprise software support, managed services and innovative Agentic AI ERP solutions, and is the leading third-party support provider for Oracle, SAP and VMware software.

Our comprehensive portfolio of unified solutions help run, manage, support, customize, configure, connect, protect, monitor, and optimize enterprise application, database and technology software, enabling our clients to achieve better business outcomes, significantly reduce costs and reallocate resources towards strategic projects.

The Company has signed thousands of contracts with Fortune Global 100, Fortune 500, midmarket, public sector and government organizations who selected Rimini Street as their trusted, proven mission-critical enterprise software solutions provider and achieved better operational outcomes, realized billions of US dollars in savings and funded AI and other innovation investments.

We are actively seeking an Office Manager. The role will report directly to the VP, Rimini Street Malaysia GCC. This position is based in our Selangor corporate office.

Position Summary

The Office Manager is responsible for ensuring the smooth and efficient operation of the office. This role involves managing administrative tasks, coordinating office procedures, and providing support to staff to optimize workplace efficiency and effectiveness.

Essential Duties & Responsibilities

Office Operations Management:

• Oversee daily office operations to ensure organizational effectiveness and efficiency.
• Maintain office systems, including filing, supply inventory, and equipment maintenance.
• Organize and coordinate office layout to ensure a safe, clean, and productive workspace.
• Maintain and update employee records and office policies.
• Address and resolve employee inquiries regarding office policies and procedures.

Administrative Support:

• Manage schedules, meetings, and appointments for executives or teams.
• Handle correspondence, phone calls, and emails.
• Prepare reports, presentations, and other documentation as needed.

Onboarding Activities:

• Assist in onboarding new employees, including organizing orientation and training sessions specially for big groups of new hires.
• Distribute meal vouchers / send meal vouchers to employees' home.

Financial Administration:

• Monitor and track office budgets, expenses, and accounts payable/receivable.
• Manage vendor relationships and negotiate contracts for office supplies and services.

Event Planning & Coordination:

• Plan and coordinate internal events, meetings, and team-building activities.
• Oversee travel arrangements and accommodations for staff or visiting clients.

Compliance and Safety:

• Ensure compliance with company policies and legal regulations.
• Oversee health and safety procedures, conducting regular checks to maintain standards.

Education & Experience

• Bachelor's degree in business administration, Management, or a related field (preferred).
• Proven experience as an Office Manager, Administrative Manager, or similar role at least for 2 years.

Skills

• Excellent organizational and multitasking skills.
• Strong written and verbal communication abilities.
• Proficiency in Microsoft Office Suite and office management software.
• Problem-solving and decision-making aptitude.
• Ability to maintain confidentiality and professionalism.

Location

• Primarily office-based, with occasional remote work flexibility as required.

Why Rimini Street?

We are looking for talented, passionate people to help us build our future at Rimini Street. We hire only the best, the most extraordinary professionals and provide compensation, bonuses, and benefits to match the skills of our top-performing team members. Do you thrive in a fast-paced environment, enjoy growing together, and get excited about learning new skills? Are you looking for an opportunity to make a true impact as part of a team of extraordinary professionals? This is the place for you.

Our work is challenging and meaningful. We start and end each day with a sense of achievement and purpose guided by our core values, the Four Cs:

• Company: We dream big and innovate boldly.
• Colleagues: We work with extraordinary people who create a culture of mutual respect and collaboration.
• Clients: We relentlessly pursue solutions that help clients achieve their goals. Our unmatched client care is rooted in our passion for exceptional service.
• Community: We believe in leaving the world a better place than we found it. With the Rimini Street Foundation, we've made positive impacts in six continents for over 425 charities.

Accelerating Company Growth

• Nasdaq-listed under ticker symbol RMNI since October 2017
• Over 6,300+ signed contracts to date, including Fortune 500 and Global 100 companies
• Over 2,000 team members in 23 countries
• US and international recognition for industry leadership and philanthropic efforts.

Rimini Street is committed to creating a diverse and inclusive environment and is proud to be an Equal Employment Opportunity Employer. All qualified applicants will receive consideration for employment without regard to age, race, color, religion, national origin, sexual orientation, gender or gender identity, disability, protected veteran status, or any other characteristic protected by law.