Talent Acquisition Coordinator

**Talent Acquisition Coordinator**

Aquent, a leading talent solutions partner, is excited to connect you with an innovative company at the forefront of its industry, committed to shaping the future through groundbreaking initiatives. This organization is rapidly expanding, and you will play a pivotal role in ensuring a seamless and exceptional experience for every candidate, directly contributing to the growth and success of their teams. Your meticulous attention to detail and passion for fostering positive connections will directly impact the company’s ability to attract and secure top talent, driving forward critical projects and contributing to a dynamic and evolving workplace.

This is an exciting opportunity to join a collaborative talent acquisition team, where you will be instrumental in delivering a world-class candidate journey. In this role, you will be the backbone of the hiring process, ensuring every interaction is smooth, positive, and reflective of the company’s commitment to excellence. You’ll thrive in an environment that values your proactive approach, problem-solving skills, and ability to manage complex schedules with grace and efficiency. This role offers a unique blend of variety and impact, allowing you to build meaningful partnerships and contribute your ideas to continuously improve processes, making a tangible difference in the team’s success and the company’s overall growth.

**What You’ll Do**

* Coordinate and manage interview scheduling with precision, proactively resolving conflicts and calendar changes to minimize disruptions for candidates and interview teams.
* Deliver top-notch candidate care by providing timely, accurate, and thoughtful responses to candidates, recruiting partners, and hiring managers, ensuring every interaction leaves a positive impression.
* Serve as a trusted partner to recruiting teams, maintaining open communication and a shared commitment to a seamless hiring experience.
* Respond to all inquiries with urgency and accuracy, ensuring candidates and stakeholders receive consistent, reliable information throughout the process.
* Maintain and update candidate records in various platforms with meticulous attention to detail, ensuring data integrity and consistency.
* Manage and maintain candidate trackers in alignment with the Applicant Tracking System, leveraging Excel dashboards to keep information current and actionable.
* Proactively communicate challenges or potential issues to the recruiting team throughout the hiring process, escalating promptly to protect timelines and the overall candidate and hiring manager experience.

**What You’ll Bring**

**Must-Have Qualifications**

* 1+ years of Recruiting Coordinator or Recruiting experience.
* Intermediate-to-advanced proficiency with an enterprise Applicant Tracking System (ATS), preferably Workday Recruiting. Must be comfortable navigating candidate stages, running reports, and maintaining data accuracy across requisitions.
* Intermediate proficiency with Microsoft 365, specifically Outlook calendar management (scheduling, Free/Busy visibility, managing reschedules) and Excel (Formulas, vLookup, filtering, sorting, and managing data exports for tracking).
* Working proficiency with AI-based scheduling platforms or similar tools. Prior experience with automated, semi-automated, or round-robin interview scheduling strongly preferred.
* Strong written and verbal communication skills.
* Strong organizational skills.
* Proven ability to manage multiple stakeholders effectively.

**Nice-to-Have Qualifications**

* Bachelor’s degree.
* Proficiency in Workday.
* Experience utilizing an interview scheduling tool.

**About Aquent Talent:**

Aquent Talent connects the best talent in marketing, creative, and design with the world’s biggest brands.
Our eligible talent get access to amazing benefits like subsidized health, vision, and dental plans, paid sick leave, and retirement plans with a match. We also offer free online training through Aquent Gymnasium. More information on our awesome benefits!
Aquent is an equal-opportunity employer. We evaluate qualified applicants without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, veteran status, and other legally protected characteristics. We’re about creating an inclusive environment-one where different backgrounds, experiences, and perspectives are valued, and everyone can contribute, grow their careers, and thrive.

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