DOT Compliance Officer

DOT Compliance Officer

The DOT Compliance Officer is a hands-on, field-forward role responsible for ensuring every driver and vehicle operating under the company's authority meets federal, state, and local DOT requirements. This position spends significant time in the field riding along with new hires and newly promoted personnel, conducting drive-around evaluations, and verifying that operators of dump trucks, lowboys, water trucks, and other heavy civil fleet equipment drive safely and in full regulatory compliance.

Key Responsibilities

Job duties are not limited to the following:

• Conduct drive-around evaluations with all new hires and employees promoted into roles requiring a company vehicle or CDL equipment before independent deployment.
• Ride along with drivers operating dump trucks, lowboys, water trucks, and company pickups to assess proficiency, habits, and regulatory awareness in real field conditions.
• Deliver structured in-cab coaching to address deficiencies; document all evaluations and maintain training records for each driver.
• Administer a standardized drive-around orientation for all employees assigned a company vehicle, regardless of CDL status.
• Driver scoring/coaching
• Telematics install and maintenance. (troubleshooting)

Driver Qualification & Compliance

• Administer and maintain Driver Qualification Files (DQF) for all CDL and company vehicle operators per 49 CFR Part 391, including MVR reviews, medical certificates, and annual reviews.
• Manage the DOT drug and alcohol testing program (49 CFR Parts 382 & 40) as the company's Designated Employer Representative (DER).
• Oversee ELD compliance, HOS monitoring, and log audits for all CMV operators; address violations promptly.
• Ensure CDL holders maintain appropriate license class and endorsements for the equipment they operate; track renewals proactively.

Fleet Oversight & Inspections

• Conduct DOT vehicle inspections on the company fleet dump trucks, lowboys, semi-tractors, water trucks, and service pickups per 49 CFR Part 396.
• Coordinate with the equipment department to ensure DVIR defects are corrected before vehicles return to service.
• Manage oversize/overweight permits for equipment mobilizations; coordinate pilot car requirements and confirm route compliance.
• Monitor CSA/SMS scores across all seven BASICs; develop corrective action plans when thresholds are approached.

Regulatory Compliance & Recordkeeping

• Serve as the primary company contact during FMCSA roadside inspections, compliance reviews, and state DOT enforcement actions.
• Conduct internal compliance audits at project sites and yards; document findings and drive corrective actions to closure.
• Maintain audit-ready records including driver files, vehicle inspection logs, drug/alcohol testing records, and permits.
• Prepare and submit required regulatory filings: MCS-150, UCR, IFTA, and IRP renewals.
• Report DOT compliance KPIs CSA scores, violation trends, and training completion to leadership monthly.

Qualifications Required

• 5+ years of DOT/FMCSA compliance or fleet safety experience in heavy civil construction, earthmoving, or highway construction.
• Hands-on familiarity with heavy civil fleet equipment: tandem-axle dump trucks, lowboy trailers, water trucks, and semi-tractors.
• Valid driver's license with clean MVR; CDL Class A strongly preferred this role involves operating or riding in company vehicles across active job sites.
• Working knowledge of 49 CFR Parts 40, 382, 383, 390396.
• Experience as a Designated Employer Representative (DER) for a DOT drug and alcohol testing program.
• Experience conducting driver evaluations or ride-along assessments in a fleet or field context.

Preferred

• CDL Class A with Tanker (N) or Combination (X) endorsement.
• Certified Director of Safety (CDS), Certified Transportation Professional (CTP), or OSHA 30-Hour Construction.
• Prior experience as a CDL driver, equipment operator, or field superintendent in heavy civil construction.
• Background in OS/OW permitting across multiple states and fleet telematics systems (Samsara, Geotab, Motive).

Physical Requirements & Working Conditions

• Must be able to operate company vehicles and ride in commercial motor vehicles during drive-along evaluations across active construction sites.
• Regular work in heavy civil environments highway, earthwork, bridge, and utility projects with exposure to noise, dust, equipment traffic, and varying weather.
• Ability to climb in and out of truck cabs, conduct walk-around inspections, and traverse uneven terrain.

This job description describes the general nature and level of work performed. Job duties are not limited to those listed above. Management reserves the right to amend responsibilities to meet business needs. This document does not constitute a contract of employment.