Accounting Manager

Accounting Manager & Corporate Administration

Location : Remote

Reports to: CFO

About ZEALOT

ZEALOT is an award-winning creative advertising agency specializing in entertainment marketing across theatrical, streaming, television, digital, and print campaigns. We partner with some of the world's leading studios, networks, streamers, and brands to create impactful campaigns that connect audiences to stories and experiences globally.

As we continue to grow and evolve, we are focused on strengthening the operational and financial infrastructure that supports our creative teams and client partnerships. We are looking for a hands-on, operationally minded accounting leader who thrives in fast-paced environments and enjoys building scalable processes that support growth.

Position Summary

We are seeking a highly organized, hands-on, and operationally minded Accounting Manager & Corporate Administration professional to oversee core accounting operations, payroll administration, financial close activities, offshore accounting coordination, and day-to-day corporate administrative functions.

This role will serve as a key partner to the CFO and leadership team, helping strengthen financial infrastructure, improve operational efficiency, and support scalable accounting and operational processes across the organization. The ideal candidate is detail-oriented, proactive, process-driven, and comfortable operating in a fast-paced creative and production environment.

This role requires strong technical accounting knowledge, operational discipline, and the ability to manage cross-functional workflows while remaining hands-on in the day-to-day accounting function.

Key Responsibilities

Accounting & Financial Operations

• Oversee day-to-day accounting operations including:
  • Accounts payable
  • Accounts receivable
  • General ledger
  • Bank reconciliations
  • Credit card reconciliations
  • Journal entries
  • Accruals and prepaids

• Manage and support the monthly, quarterly, and year-end close process
• Ensure accurate and timely financial reporting
• Maintain integrity of balance sheet reconciliations and supporting schedules
• Assist in developing and documenting accounting policies and procedures
• Support cash management and weekly cash reporting activities
• Assist with implementation and optimization of accounting and operational systems
• Support audit, tax, insurance, and compliance requests

Revenue Recognition & Billing Coordination

• Work closely with the Billing team to ensure accurate and timely revenue recognition
• Assist in monitoring project billing status, invoice timing, and revenue reporting accuracy
• Help identify and resolve discrepancies between operational/project data and accounting records
• Support reconciliation of billed vs. recognized revenue
• Assist with improving operational workflows tied to invoicing, collections, and project closeout processes

Offshore Accounting Team Oversight

• Oversee and coordinate work performed by offshore accounting support resources
• Review work product for accuracy, completeness, and timeliness
• Establish workflows, priorities, and accountability measures for offshore support staff
• Ensure consistency in accounting processes and documentation standards

Payroll Oversight

• Oversee payroll processing to ensure accuracy and timely completion
• Review payroll-related entries, deductions, PTO tracking, and benefit allocations
• Coordinate with payroll providers and HR regarding employee changes and payroll-related matters
• Support payroll reconciliations and payroll journal entry review
• Assist with year-end payroll reporting including W-2s and 1099s
• Ensure compliance with payroll procedures and applicable regulations

Corporate Administration & Operational Support

• Support corporate administrative processes and operational compliance
• Assist with maintenance of business licenses, annual filings, and corporate records
• Coordinate insurance renewals and support operational documentation requests
• Assist with vendor management and contract administration tracking
• Support implementation and administration of company policies and operational procedures
• Help improve operational accountability and process consistency across departments

Leadership & Team Support

• Help supervise and support accounting and administrative staff
• Establish organized workflows, deadlines, and follow-up processes
• Improve close timelines, reporting accuracy, and process efficiency
• Foster a culture of accountability, responsiveness, and continuous improvement
• Serve as a reliable operational partner to the CFO

Qualifications

• Bachelor's degree in Accounting, Finance, or related field required
• 5+ years of progressive accounting experience
• Experience managing accounting operations in a fast-paced environment
• Strong understanding of GAAP and core accounting processes
• Experience overseeing payroll processing and reconciliations
• Experience working with ERP/accounting systems
• Strong Excel and financial systems skills
• Excellent organizational and communication skills
• Ability to manage multiple priorities and deadlines simultaneously
• Entertainment, agency, media, production, or creative industry experience preferred

Preferred Experience

• Experience in project-based or production-based businesses
• Experience coordinating offshore accounting resources
• Experience improving accounting processes and workflows
• Familiarity with California payroll and labor regulations
• Experience working alongside operational and billing teams

Key Characteristics

• Hands-on and detail-oriented
• Process and systems minded
• Strong sense of accountability and ownership
• Operationally savvy
• Collaborative and solution-oriented
• Calm under pressure
• Able to balance tactical execution with process improvement

Compensation Range

Expected compensation range for this role is approximately $115,000 - $135,000 annually, depending on experience, qualifications, and industry background.