SENIOR SECRETARY-HUMAN RESOURCES
Personnel Services
Job Description SENIOR SECRETARY-HUMAN RESOURCES ESSENTIAL JOB FUNCTIONS
- Receive, screen, and direct calls and visitors to appropriate HR staff.
- Maintain accurate departmental and personnel records, benefits files, workers' compensation, and applicant tracking in compliance with state and federal regulations.
- Respond to employee, applicant, and public inquiries regarding employment, benefits, and general HR processes while providing excellent customer service.
- Establish and maintain organized files according to retention and recordkeeping requirements.
- Process accounts payable, assist with budget preparation, and track departmental expenses.
- Prepare reports, correspondence, meeting minutes, and various HR documents.
- Coordinate employee programs such as service awards, recognition events, and other HR-related activities.
- Manage applicant tracking and testing schedules, ensuring data accuracy and confidentiality.
- Support HR operations including employee ID management, onboarding, and verification requests.
- Maintain and update department webpages and communications as needed.
- Assist with compliance audits, benefits and salary surveys, and HR data reporting.
- Provide administrative support for departmental meetings, travel arrangements, and training schedules.
- Uphold confidentiality, professionalism, and accuracy in all administrative and HR-related tasks.
- Education/Experience: High school diploma or equivalent required; minimum of three years of administrative or clerical experience, preferably in human resources.
- Computer Skills: Proficient in Microsoft Office (Word, Excel, PowerPoint, Publisher); ability to type at least 35 WPM accurately.
- Knowledge & Abilities:
- Strong understanding of office practices and HR recordkeeping procedures.
- Excellent written and verbal communication skills.
- Ability to prioritize tasks, manage multiple deadlines, and maintain confidentiality.
- Detail-oriented, organized, and dependable with strong customer service skills.
- Ability to work independently and exercise sound judgment.
- Additional Requirements: Must maintain regular attendance, demonstrate professionalism, and handle sensitive information discreetly.
Vacancy posted 2 days ago
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