Principals Secretary- SLA

Principal's Secretary

Ensure efficient operation of the school administrative office and provide clerical services for the school's administrative staff.

High school diploma or GED

Proficient keyboarding and file maintenance skills

Ability to use software to develop spreadsheets, databases, and do word processing Ability to maintain accurate and auditable records

Knowledge of basic accounting principles

Ability to follow verbal and written instructions

Ability to perform a variety of tasks often changing assignment on short notice

Effective organizational, communication, and interpersonal skills

1 year secretarial experience

Prepare campus communications, correspondence, forms, manuals, reports, purchase orders, and payment authorizations following district standards and requirements.

Maintain teachers, para and substitute attendance. Monitor and process time sheets, supplemental pay, leave requests, comp time, absence documentation and reports. Compile information and submit to the central office according to established procedures and deadlines.

Maintain the school calendar of events.

Schedule meetings, appointments and maintain a calendar for principals.

Prepare and make cash deposits for activity account(s).

Assist with campus budget preparation and maintain accurate records of expenditures. Monitor budget balances and report to the Principal as requested.

Prepare requisitions and process purchase orders; receive, store, and issue supplies and equipment.

Maintain inventory of equipment and supplies.

Assist administrative staff with planning, preparation, and setup of faculty meetings and campus activities.

Sort, distribute, or deliver mail and other documents.

Administer medication to students, check temperatures, and notify parents of student illness in nurse's absence.

Maintain confidentiality.

Follow district safety protocols and emergency procedures.

Use a positive approach in all customer service transactions

Monitor the work of campus clerical staff.

Standard office equipment including personal computer and peripherals

Prolonged sitting; occasional bending/stooping, pushing/pulling, and twisting

Repetitive hand motions; frequent keyboarding and use of mouse; occasional reaching

Occasional light lifting and carrying (less than 15 pounds)

May work prolonged or irregular hours

Work with frequent interruptions; maintain emotional control under stress