Accounts Payable Clerk

Job Description

Job Description

*Regular in-person attendance is required for this position. This is not a remote role, and employees are expected to work onsite as needed to effectively perform their job duties.

*Monday - Thursday 10 hour shift each day

WE OFFER EXCELLENT BENEFITS:

• FREE Employee Medical Insurance
• FREE Employee Dental Insurance
• FREE Employee Vision Insurance
• Sick leave (8 hours of paid sick leave per month)
• Vacation (Minimum of 2 weeks paid vacation)
• Discounted health memberships
• Retirement (Employer contribution - 3% contribution and an additional 3% employer match)
• FREE Long-Term Disability Insurance
• FREE Life Insurance
• 13 Paid Holidays

CCEW Mission
Feed the hungry, heal the hurting, welcome the stranger. 

CCEW is an equal opportunity employer. All employees and potential employees will be recruited, selected, trained, promoted, compensated and, if necessary, disciplined or terminated without regard to sex, gender, race, ethnicity, national origin, citizenship, immigration status, religious affiliation, marital status, military veteran status, age, pregnancy, sexual orientation, gender expression or identity, disability, genetic information, or any other basis protected by law.

Job Summary

This position is responsible for A/P accounting for Catholic Charities programs.

Job Duties/Responsibilities

To perform this job successfully, an individual must be able to satisfactorily perform each of the essential duties/responsibilities listed below. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential duties/responsibilities of this job. 

1. Processes accounts payable based on invoices or other appropriate documentation.

1. Processes Catholic Charities mileage vouchers for payment.

1. Works with vendors and program staff to ensure accuracy and timeliness of payments.

1. Prepare checks and ACH payments and forwards checks for signature

1. Responds to vendor, VP and Director inquiries about payments and prepares summary data as required. 

1. Processes voided checks, stop payments and check reissues as necessary.

1. Maintains W-9 vendor information and prepares and submits year-end 1099’s 

1. Files and maintains accounts payable and other related financial records in an orderly fashion to facilitate retrieval of information as necessary.

1. Oversee and manages the Positive Pay process for checks.

1. Assists with researching accounting questions, the preparation of audit schedules and other reports as necessary under the direction of the VP of Finance and Accounting Manager.

1. Provides general clerical and administrative support for the Finance Department and assists with other Finance activities as needed.

1. Responsible for distributing CCFSC mail to department mailboxes as appropriate, and maintains the check and cash mail log

1. Responsible for entering all manual payments into the general ledger.

1. Responsible for processing recurring check requests.

1. Uses appropriate administrative, fiscal, physical, and technical safeguards to ensure the confidentiality, integrity, and security of CCEW client protected health information (PHI), per regulations outlined in the Health Insurance Portability and Accountability Act of 1996 (HIPAA).

1. Will regularly utilize all forms of communication (email, text, phone, etc.) and database practices necessary for this position and as directed by supervisor.

1. Adheres to the tenets of Catholic Social Teaching and Catholic Doctrines.
2. Performs as a team member to assure that productivity outcome measures are achieved.

1. Performs related functions necessary to support the mission and core values of Catholic Charities.

 

Job Qualifications

To perform this job successfully, an individual must meet the minimum qualifications listed below. These qualifications are representative of the knowledge, skill and/or ability required to perform this job. 

Education/Experience:   to perform this job successfully, an individual must have a High School Diploma or a General Education Degree. An Associate’s Degree in accounting is strongly preferred. A minimum of three (3) years’ experience accounting/bookkeeping support capacity; or, an equivalent combination of education and experience. 

Certificates/Licenses: this job does not require any specific certifications. Successfully pass background check applicable to position. 

 

Physical Abilities: To perform this job successfully, an individual must be able to:

• Regularly sit, stand, climb, walk, hear/listen, talk
• Frequently   lift up to 25 pounds, pull/push, carry, grasp, reach 
• Occasionally crawl, stoop, kneel  
• Clearly see 20+ feet, with or without corrective lenses, ability to focus

 

Mental & Other Skills/Abilities: To perform this job successfully, an individual must have the: 

• Adaptability : ability to adapt to changes, delays or unexpected events in the work environment; ability to manage competing demands and prioritize tasks; ability to change approach or method to best fit the situation.
• Analytical Ability : ability to maintain focus for extended periods of time; ability to complete r