Personal Assistant

Role Snapshot

TalentoHC is seeking a proactive, highly organized Personal Assistant / Property & Project Coordinator to support a private client with residential properties, renovation projects, and personal initiatives across the U.S. and internationally. This is a hands-on role requiring exceptional follow-through, resourcefulness, and the ability to manage multiple priorities independently.

About the Opportunity

Our client is a retired business executive managing various real estate and personal projects across Miami, Mexico, Colorado, and Barcelona. The immediate priority is coordinating a major residential renovation in Coral Gables, alongside overseeing property maintenance, coordinating vendors, and supporting personal and special projects.

This is not a traditional administrative assistant role. The ideal candidate enjoys variety, anticipates needs, solves problems, and takes ownership of ensuring everything runs smoothly.

Key Responsibilities

• Coordinate residential renovations, working with architects, contractors, designers, and vendors to track timelines, budgets, deliverables, and outstanding items.
• Oversee property maintenance and improvements, ensuring vendors and service providers complete work efficiently and to high standards.
• Support coordination of international properties, communicating with local management teams and tracking operational updates and pending matters.
• Manage personal arrangements, including travel, appointments, reservations, purchases, and occasional events.
• Research vendors, services, and solutions, identifying opportunities for improvements and efficiencies.
• Assist with special projects involving real estate, hospitality, marine activities, and personal interests.
• Maintain organized project trackers, schedules, documentation, and weekly status updates.
• Proactively identify potential issues, follow up on commitments, and ensure projects progress without constant supervision.

Qualifications

• Experience in personal assistance, executive support, property coordination, project coordination, or a similar role.
• Exceptional organizational skills, attention to detail, and follow-through.
• Proactive, resourceful, and independent, with strong problem-solving abilities.
• Excellent communication skills and confidence coordinating multiple vendors and professionals.
• Tech-savvy, with proficiency in digital tools and willingness to leverage AI for efficiency.
• Professional, discreet, and comfortable working in a private residential environment.
• Excellent English required; Spanish strongly preferred.
• Ability to work onsite in Coral Gables with occasional schedule flexibility.
• Experience with residential renovations, luxury properties, or international operations is a plus, not required.

About TalentoHC

TalentoHC is a talent solutions firm specializing in connecting exceptional professionals with organizations and private clients across a variety of industries.

Equal Opportunity Employer

TalentoHC and our clients are equal opportunity employers committed to providing employment opportunities without discrimination based on any legally protected characteristic.