Administrative Services Specialist II (Juvenile Court)

: Position Summary Works under general supervision and is responsible for maintaining operational activities and various designated administrative duties with a high level of confidentiality, including all payroll activities. Oversees and manages payroll system, contract compliance, processes and maintains operating, financial, statistical and other specialized reports and records, pertaining to departmental functions Pay Grade: 48 Salary Commensurate with Experience and Education Minimum Qualifications 100.00% - 1. Three (3) years of administrative experience including payroll, financial management, or statistical work; and 2. Bachelor"s degree in business administration or related field; OR 3. An equivalent combination of related education and/or experience. 4. PROOF OF EDUCATION, TRAINING AND/OR EXPERIENCE IS REQUIRED. Duties and Responsibilities 1. Analyzes, verifies, and processes all Juvenile Courts Purchase Requisitions (manual and on-line), special Grants purchases, and Shelby County in-house printing/duplicating requests. 2. Reconciles all purchase orders with related or supporting documents, such as invoices, and receiving tickets with outstanding encumbrances for expiration dates and dollar amounts, including resolving discrepancies and reviewing for accuracy prior to submission for final approval for payment. 3. Oversees and manages payroll system, which includes preparing and submitting payroll for all Juvenile Court departments. 4. Monitors and manages budget balances for availability of department funds and for initiating request for budget transfers. 5. Resolves difficult and moderately complex problems regarding budget, purchases and encumbrances. 6. Advises management of residual funds and provides recommendations on year-end purchases. 7. Compiles, reviews and prepares monthly and year-end close out of unresolved requisitions and purchase orders, travel and grant purchases. 8. Assists with travel authorization and expense reports and advises departments regarding encumbrances, budget, travel and purchasing procedures. 9. Serves as liaison to the County Purchasing and the Finance Departments. 10. Develops reports and prepares correspondence and statements. 11. Initiates service requests for all office equipment, which includes maintaining adequate supplies for all office equipment. 12. Performs other related duties as required or directed. KSA's KSAs - 1. Knowledge of laws, rules and regulations affecting accounting and record-keeping operations of the court and skill in applying them. 2. Knowledge of accounting principles and purchasing. 3. Proficient in Microsoft Word and Excel. Familiarity with computerized databases. 4. Knowledge of business English and math. 5. Ability to communicate with staff and the public with courtesy and tact. 6. Ability to plan, organize and maintain an even flow of work 7. Ability to express ideas clearly, concisely and effectively verbally and in writing. 8. Ability to resolve problem situations. Disclaimer This position is subject to a background check for any convictions that have a substantial relationship to potential job duties. Only convictions that are substantially related to potential job duties will be considered and will not automatically disqualify the candidate.