Accounts Payable Clerk

The Accounts Payable Clerk manages outgoing payments to third-party entities, such as vendors and employees seeking reimbursement for business expenses. This role ensures accuracy and timeliness in processing payments, builds strong vendor relationships, optimizes cash flow, and supports the integrity of financial records. This role reports to the LOGISTEED America, Inc. Accounting Supervisor.


Qualities

• Ethical with sound business judgement
• Possesses a passion to help team members
• Strong customer relations
• Detail-oriented
• Reliable, follows through on commitments
• Balances team's needs with goals of organization
• Outstanding written and verbal communication skills

Essential Duties & Functional Responsibilities Required

Required Knowledge Skills & Abilities


The following reflects management's definition of essential functions for this job but does not restrict the tasks that may be assigned. To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.


Essential Functions

• Performing tasks safely
• Ensuring area housekeeping requirements are met
• Abiding by all OSHA rules and LOGISTEED America, Inc. safety practices
• Meeting established procedures and productivity, safety and quality standards
• Meets attendance & punctuality standards
• Communicate both orally and in writing in a clear and concise manner
• Accounts Payable (A/P)
  • Process and review vendor invoices for accuracy, coding, and approvals
  • Ensure timely and accurate payment of invoices (checks, ACH, wires)
  • Maintain vendor records and resolve invoice discrepancies or payment issues
  • Perform three-way matching (purchase order, receipt, invoice) where applicable
  • Prepare and process weekly payment runs
  • Monitor AP aging and manage vendor relationships
  • Ensure compliance with company policies and internal controls
• Cash Management & Bank Reconciliation
  • Perform daily bank reconciliations to ensure accuracy of cash balances
  • Investigate and resolve discrepancies between bank activity and internal records
  • Monitor daily cash activity, including deposits, withdrawals, and transfers
  • Coordinate with internal teams and banks to resolve reconciling items
  • Maintain proper documentation of all cash-related transactions
• General Ledger (GL)
  • Prepare and post journal entries, including accruals and adjustments
  • Perform monthly balance sheet reconciliations, including cash accounts
  • Maintain and reconcile general ledger accounts
  • Assist with month-end, quarter-end, and year-end close processes
  • Analyze account variances and provide explanations
  • Ensure financial data accuracy and completeness
• Reporting & Compliance
  • Assist in preparing financial statements and supporting schedules
  • Support internal and external audits by providing documentation
  • Ensure compliance with GAAP and company accounting policies
  • Maintain strong internal controls over cash and disbursements
  • Assist with process improvements and implementation of best practices
• Additional duties as assigned

Competencies

• Strategic Thinking
• Problem Solving/Analysis
• Financial Management
• Project Management
• Communication Proficiency
• Personal Effectiveness/Credibility
• Multi-tasking

Supervisory Responsibility

• Not applicable

Preferred Qualifications, Required Knowledge Skills & Abilities and Working Conditions

Previous Work Experience

• 1 - 3 years of General Accounting, Accounts Payable, and Accounts Receivable experience

Education and Certifications

• Bachelor's degree in related field preferred
• Equivalent work experience will be considered

Experience Requirements and Preferences

• Proficient in Microsoft applications and the ability to work in multiple systems
• Must have excellent customer service experience
• Proven strong business acumen
• Strong written and verbal communication skills with the ability to respond to situations, co-workers, and customers in a prompt and professional manner
• Experience in logistics industry is a plus
• Requires flexibility and understanding staff may be required to perform duties outside their normal area of expertise
• Strong organizational skills; must be detail-oriented
• Ability to follow up on pending issues and meet deadlines
• Fluency in English
• Must pass criminal background check

Additional Eligibility Qualifications

• Ability to read, analyze and interpret complex data
• Ability to respond effectively to the most sensitive inquiries or complaints

Work Authorization/Security Clearance (if applicable)


Must be legally authorized to work in the United States. List any visa requirements, H1-B sponsorship, special clearances, etc.


Other Duties


Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, activities responsibilities, and activities may change at any time with or without notice.


Physical Requirements


The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.


While performing the duties of this job, the employee is required to stand, walk or sit; use hands to finger, handle or feel objects, tools or controls; reach with hands and arms; climb stairs; balance; stoop, kneel, bend crouch or crawl; talk or hear; taste or smell. The employee must regularly lift and/or move up to 10 pounds, frequently lift and/or move objects up to 25 pounds, and occasionally lift and/or move up to 35 pounds. Specific vision abilities required by the job include close vision, distance vision, color vision, peripheral vision, depth perception, and the ability to adjust focus.


Work Environment


One hundred percent of the work time will be spent in an office setting where the environment is climate controlled.


LOGISTEED America, Inc. is an equal opportunity organization. We abide by all applicable equal opportunity laws and regulations. We recruit, employ, train, compensate, and promote without regard to race, religion, creed, color, national origin, age, gender, sexual orientation, gender identity, marital status, disability, veteran status, or any other basis protected by applicable federal, state or local law.


PAY TRANSPARENCY NONDISCRIMINATION PROVISION - The company will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor's legal duty to furnish information.


Information is obtained as part of an employee's essential job functions if: (1) access to compensation information is necessary to perform that function or another routinely assigned business task, or (2) the function or duties of the position include protecting and maintaining the privacy of employee personnel records, including compensation information.


Nothing in this statement prevents LOGISTEED America, Inc. from disciplining, terminating, or otherwise taking adverse action against an applicant or employee because they have violated another workplace rule. LOGISTEED America, Inc. fully supports the above pay transparency nondiscrimination statement.


EOE/M/F/D/V


Job Type: Full-time


Pay Range: $23 - $32 per hour