Executive Assistant

Job Description

Job Description

The Executive Assistant plays a crucial role in supporting daily office operations, ensuring a welcoming front desk presence, and assisting with a variety of executive functions. The ideal candidate is a proactive self-starter who thrives in a dynamic and people-centric environment.

Responsibilities

• Serve as the first point of contact by greeting visitors, answering phones, and managing general inquires
• Perform a variety of clerical tasks including data entry, preparing documents
• Ensure the front desk and common areas are clean and welcoming
• Receive, log, and distribute incoming packages and shipments
• Coordinate with external vendors (e.g., janitorial, vending) to ensure timely and effective services
• Monitor office supply level and reorder as necessary
• Coordinate meals or catering for meetings and events
• Help plan and execute office functions, team-building initiatives, and employee celebrations
• Other duties as assigned

Qualifications

• High School Diploma
• Previous experience in administrative, office coordinator, or front desk role preferred
• Strong communication and interpersonal skills
• Highly organized with the ability to prioritize and multitask effectively
• Proficiency in Microsoft Office and general office systems
• Friendly, professional demeanor with a proactive, can-do attitude

Physical Demands

• Required to sit for extended periods of time
• Occasionally stand, walk, bend, and reach to access supplies and office equipment
• Lift and/or move objects up to 20 pounds

Sortera Technologies, Inc. is an equal opportunity employer. We evaluate qualified applicants without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, disability, military status, genetic information, or any other consideration made unlawful by applicable federal, state, or local laws. Sortera also prohibits harassment of applicants and employees based on any of these protected categories.