Executive Assistant

Job Description

Job Summary
As an Executive Assistant to the Managing Partner, the candidate will provide high-level administrative and operational support while managing executive schedules, communications, meetings, correspondence, reporting, and daily coordination activities. The role requires a highly organized, proactive, and detail-oriented professional capable of preparing, maintaining, and following up on company reports, business summaries, operational updates, and management presentations with accuracy, confidentiality, and professionalism. 

Key Responsibilities
Executive & Administrative Support
• Manage managers daily schedule, meetings, appointments, and travel arrangements 
• Coordinate internal and external communications on behalf of the manager 
• Prepare reports, presentations, summaries, and meeting notes 
• Follow up with department heads and ensure execution of action points 
• Screen calls, emails, and requests while prioritizing urgent matters 
• Organize confidential documents and maintain proper filing systems 
Business Coordination
• Liaise with suppliers, clients, banks, consultants, and partners 
• Coordinate with accounting, purchasing, operations, HR, and logistics teams 
• Support the manager in strategic projects, expansion plans, and operational follow-ups 
• Track deadlines, payments, licenses, contracts, and renewals 
Personal & Family Assistance
• Assist with selected personal errands and family coordination 
• Manage personal appointments, reservations, and schedules for the manager and family when needed 
• Coordinate travel, events, gifting, and household-related arrangements 
• Handle highly confidential personal matters with absolute discretion 
Communication & Representation
• Represent the manager professionally in meetings and communications 
• Maintain strong relationships with clients, suppliers, and stakeholders
• Ensure smooth information flow between the manager and different business units

Qualification
• Bachelor’s degree in Business Administration, Management, or a related field
• Minimum 2–4 years of experience as an Executive Assistant or in a similar role
• Strong proficiency in Microsoft Office
• Strong organizational, reporting, and communication skills
• Ability to multitask, prioritize, and work under pressure
• Experience in manufacturing or food processing industries is a plus

Required Skills
• Excellent organizational and multitasking abilities
• Strong reporting and documentation skills
• High attention to detail and accuracy
• Professional communication and interpersonal skills
• Strong time management and follow-up skills
• Ability to work independently and proactively