Executive Assistant - Legal

Legal & Compliance Executive Assistant

This role serves as a key member of the Legal & Compliance team, providing a unique blend of strategic expertise and executive support to the Chief Legal Officer (CLO). The position is responsible for supporting legal & compliance operations, advancing sustainability and ESG initiatives, and enabling the effective execution of the CLO's priorities. The ideal candidate blends exceptional judgment, advanced digital/AI fluency, and practice problem-solving to manage complex logistics, executive priorities, and high-visibility interactions with key internal and external stakeholders.

Primary Duties:

• Executive Partnership & Calendar Leadership
• Own and strategically optimize the CLO's calendar, aligning time to top priorities and enabling effective decision-making.
• Anticipate needs, prepare materials, and ensure the CLO is fully briefed and positioned for all engagements.
• Manage leadership meeting cadence (staff meetings, etc) with clear agendas, outcomes, and follow-through items.
• Global Travel & Logistics
• Lead end-to-end domestic and international travel, including complex, multi-stop itineraries, accommodations, and transportation.
• Manage visa requirements, customs documentation, and international compliance logistics.
• Monitor changes and proactively adjust plans to ensure seamless execution and minimal disruption.
• AI-Enabled Productivity & Digital Excellence
• Leverage AI tools (e.g., Copilot) and Microsoft 365 to streamline workflows, draft communications, and enhance productivity.
• Serve as a digital power user across Microsoft 365 (Outlook, Teams, PowerPoint, Excel, OneNote, Planner).
• Support creation of high-quality executive-ready presentations, reports, and communications.
• Events, Culture & Workplace Experience
• Lead planning and execution of Legal & Compliance team events.
• Serve as a culture ambassador, role modeling company values through interactions, decision-making, and execution.
• Support quarterly all hands meetings.
• Communication & Stakeholder Management
• Draft and manage executive communications, including internal announcements, leadership updates, and external correspondence.
• Serve as a trusted liaison to senior executives and external partners.
• Handle highly sensitive and confidential information with discretion and sound judgment.
• Administrative & Operational Excellence
• Manage expenses, budgets, and vendor coordination in alignment with company policies.
• Support onboarding for new leadership hires and coordinate office operations and materials as needed.
• Composes and types correspondence from rough drafts and makes changes in grammar, punctuation, and spelling as needed. Organizes and maintains confidential files, correspondence, and records.
• Coordinates other group needs including printing, presentation preparation, ordering office supplies, and meeting support.
• Legal and ESG Support
• Provide legal support through billing, document drafting, legal technology, contract review, and preparation of legal materials.
• Support Sustainability and ESG initiatives through reporting submissions and audits, ESG technology, and collaboration with cross-functional partners.

Knowledge, Skills and Abilities Required:

• 3+ years' secretarial/clerical experience or equivalent skills and abilities in a fast-paced, global organization; legal assistant or paralegal experience a strong plus
• Proven experience managing complex calendars, international travel, and executive operations
• Strategic calendar management mindset (not transactional scheduling)
• AI and digital fluency with demonstrated ability to leverage tools to improve productivity
• Exceptional organizational, prioritization, and project management skills
• Strong business judgment, discretion, and executive presence
• Advanced written and verbal communication skills
• Ability to navigate ambiguity, anticipate needs, and act proactively
• Advanced proficiency: Microsoft 365 (Outlook, PowerPoint, Excel, Teams)
• Experience with AI productivity tools (e.g., Copilot) strongly preferred
• Familiarity with global travel systems and expense platforms
• Highly trusted partner with strong integrity and confidentiality
• Proactive, resourceful, and solutions-oriented
• Strong relationship builder across functions, cultures, and leadership levels
• Calm under pressure with the ability to manage competing priorities seamlessly
• Passion for creating an exceptional executive and employee experience

Working Conditions:

Normal office environment. Some travel may be required.

Wolverine Worldwide has a flexible, hybrid work schedule, with three days in office and two days remote.