Recruiter

City Of Allen Human Resources AssistantJoin the City of Allen—a vibrant community of over 100,000 residents where strong economic growth, excellent schools, and an exceptional quality of life make it a great place to live, work, and play.Our mission is simple: "To achieve excellence in managing community development and city services, continually enhancing the quality of life and public confidence."At the City of Allen, our employees bring the PRIDE values to life:People First– Prioritizing othersRespect– Treating everyone with courtesy and dignityIntegrity– Serving with honesty and trustDeliver– Following through and exceeding expectationsExcel– Driving innovation and continuous improvementWe do Work that Matters! Join a team that serves our community and makes a real impact every day. The purpose of this position is to provide professional-level assistance to the Human Resources Department by facilitating recruitment and onboarding functions, ensuring compliance with applicable laws, and delivering a seamless employee experience. This role combines strategic recruiting initiatives and efficient onboarding processes to meet the City's staffing needs.The following duties are not intended to serve as a comprehensive list of all duties performed by all employees in this classification, only a representative summary of the primary duties and responsibilities. Incumbent(s) may not be required to perform all duties listed and may be required to perform additional, position-specific duties:Administers the full cycle recruitment process by providing guidance to hiring managers, generating job postings, managing the City's online application system and recommending changes, sourcing applications, creating marketing materials for vacancies, researching alternative advertising opportunities, conducting skills testing, and communicating with candidatesProvides guidance and training to hiring managers by creating and maintaining access to the online application system, training managers on the system usage and requirements; working with hiring managers and interview teams to ensure job requirements and expectations are clearly communicated and candidates are assessed against appropriate criteria; and following up regularly with respective hiring managers and candidates to ensure timeliness of the recruitment processExecutes the onboarding process by providing guidance to new hires, aiding in the completion of new hire documents, submitting required reporting such as I-9's, E-Verify and State of Texas New Hire Report, classifying documents for retention, creating employee records, ensuring new employees'access to time keeping system and tracking certifications and licensuresMakes conditional job offers for employment; confirms formal job offers and start dates; coordinates and monitors results of pre-employment drug screenings, physical examinations, driver's licenses, and background checks for individuals offered employmentProvides guidance and training for new hires by leading and developing the new employee orientation (NEO) experience and assisting in the integration of the new employee by educating employees on city policies and proceduresEvaluates recruitment programs and processes to ensure effectiveness and conformance to applicable laws and regulations by compiling quarterly recruitment statistics for department directors, completing required EEO and other government required reporting, reviewing testing standards, assessing disparate impact of salary offers, maintaining current knowledge of EEO guidelines, ADA requirements, and other applicable law and regulationsEnsures compliance with federal, state, and local laws by staying up to date on trends, techniques, and developments in human resources, as well as performing system testing for HRIS integrationsCompletes special projects by collaborating with Human Resources team members and responding to ad hoc requests from city departments.Evaluate, coordinate, participate in, process paperwork for and attend recruitment events as needed. Purchase recruitment event registration and giveaway itemsAdvise applicants and the public regarding City's employment policies and processesAs assigned, coordinate Police and Fire entrance and promotional testing; enforce test security procedures/practices to ensure the integrity and quality of examination material; provide exam proctoring and scoring, test review administration and appeal preparation.Education & Experience Work requires broad knowledge in a general professional or technical field. A typical way to obtain the required qualifications would be:High School diploma or equivalent plus four (4) years of progressively responsible Human Resources experience or a Bachelor's degree in a related field.Education must be related to a field such as Business Administration or HR Management. Exposure to HR related processes such as employment eligibility verification, policy interpretation, and HR procedures is preferred. Other combinations of education and experience may be considered. Certification and Other Requirements:Valid Class C Driver's License.Professional Human Resources certification from SHRM, HRCI, or World at Work preferred.Special Requirements:Must be able to pass required pre-employment screenings, CJIS and fingerprint check, and have the ability to comply with state and federal requirements for Criminal Justice Information Security (Download PDF reader) standards.Knowledge of:Full-cycle recruitment strategies, sourcing techniques, and employment branding.Federal, state, and local employment laws (EEO, ADA, FLSA, FCRA, etc.).Human Resources best practices, including onboarding and orientation processes.HRIS and applicant tracking systems (ATS), including system functionalities and integrations.Principles and practices of public sector human resources administration.Document retention requirements and personnel file management.Metrics and analytics related to recruitment, selection, and compliance.Diversity, equity, and inclusion in hiring and onboarding practices.Skilled in:Managing end-to-end recruitment and onboarding processes.Guiding and training hiring managers and new employees.Creating and analyzing recruitment reports and compliance documentation.Communicating effectively with internal and external stakeholders.Coordinating background checks, drug testing, and credential verifications.Developing engaging orientation programs and onboarding materials.Maintaining confidentiality and handling sensitive HR data with integrity.Adapting to changes in employment regulations and HR technologies.Writing clear and professional correspondence, job postings, and reports.Physical Demands / Work Environment:Work is primarily performed in a standard, climate-controlled office setting.Requires prolonged periods of sitting, standing, and walking.Frequent use of hands and fingers to operate computers and other office equipment.Visual acuity to read printed materials and computer screens.Verbal and auditory ability to communicate effectively in person and by phone.Occasional bending, kneeling, reaching, pushing, or pulling to access materials or equipment.Ability to lift up to 10 lbs. occasionally or negligible weights frequently.May require travel between job sites or attendance at off-site meetings or events.This job description does not constitute an employment agreement between the City of Allen and the employee and may be revised by the employer as needed.The City of Allen is an equal opportunity employer and does not discriminate against any employee or applicant on the basis of race, color, national origin, sex, religion, age, disability, genetic information, or military status in employment or in the provision of services.The City of Allen participates in the federal e-Verify program to confirm the employment eligibility of all new hires. All applicants must be legally authorized to work in the United States.