Administrative Coordinator

We are Olsson. We engineer and design solutions that improve the world around us. As a company, we promise to always be responsive, transparent, and focused on results – for our people, our clients, and our company. We’re a people-centric firm, so it’s no surprise our greatest asset is our people. The impact this creates is an environment that encourages our people to grow and be creative with their talents. This approach builds a culture that is uniquely Olsson. It allows us to grow our people as we grow our business. This, in turn, creates a lasting impact on the world around us. Job Description Olsson isseekinga highly organized and proactive Administrative Coordinatorto supportourTelcomteam inKansas City.Inthis role, you will serve as a key partnertotechnical professionals, helping ensure projects, office operations, andteam activities run smoothly and efficiently.This position requiresthe abilitytotravel between our Kansas City North and Kansas City South office locations as neededto supportteam and business operations. The ideal candidatethrives in a fast-paced environment, enjoys building relationships acrossteams, andtakes pride in keeping projects and operations organized. You will play an essential role in projectsetup, documentmanagement, contractadministration,team coordination, scheduling, and office supportwhile collaborating with engineers, projectmanagers, clients, and internal departments. This position is ideal for someone who enjoys balancing multiple priorities, solving problems, and providing exceptional supportto both projectteams and office operations. Responsibilities Provide administrative supporttotheTelecomteam, including projectcoordination, scheduling, documentation, and communication. Abilitytotravel betweenthe Kansas City North and Kansas City South offices as needed. Serve as a primary pointof contactfor administrative supportacross multiple projectteams. Coordinate meetings, video conferences,travel arrangements,training sessions, andteam events. Maintain projectrecords, folders, permissions, and documentation using platforms such as SharePoint, Smartsheet, Deltek, and Google Workspace. Supportprojectsetup,tracking, and data accuracy across company systems. Prepare, review, and organize contracts, proposals, amendments, NDAs, MSAs, and other project-related documents while ensuring compliance with company standards. Produce and formatmeeting agendas, meeting minutes, reports, presentations, and other client-facing deliverables. Assisttechnical staff with documentquality control, formatting, and projectdocumentation needs. Facilitate communication between projectteams, clients, vendors, and internal departments. Respondto routine and non-routine inquiries with professionalism, discretion, and excellentcustomer service. Coordinate expense reporting, reconciliation, and other administrative processes. Supportfrontdesk operations by welcoming guests, managing incoming calls, handling mail distribution, andmaintaininga professional office environment. Assistwith office events, employee engagementactivities, vendor coordination, office moves, and other operational initiatives. Occasionallytravelto nearby office locations as neededto provide administrative coverage and support. Identifyopportunitiesto improve processes, increase efficiency, and enhancethe overallteam experience. Working collaboratively with others. Taking ownership of your work and delivering high-quality results. Creating organized and efficientprocesses. Supportingteamsthatpositivelyimpactcommunities. Building strong relationships and providing exceptional customer service. WhatYou BringtotheTeam Associate degree in Business Administration ora relatedfield preferred. 3+ years of experience in an administrative, projectcoordination, office operations, or professional services environment. Strongproficiencyin MicrosoftOffice Suite, Google Workspace, SharePoint, Smartsheet, Deltek, or similar business platforms. Exceptional organizational skills withthe abilityto manage multiple priorities and deadlines. Strong written and verbal communication skills with a professional and customer-focused approach. High attentionto detail and commitmentto accuracy. Abilityto buildtrusted relationships withtechnical staff, leadership, clients, and business partners. Strong problem-solving skills and a proactive mindset. Abilitytomaintainconfidentiality and exercise sound judgmentwhen handling sensitive information. Physical abilityto liftandtransportitems upto 30 pounds. WhyThis Role? In this role,you'llbe anessentialpart of a collaborativeTelecomteam, helping engineers and project managers stay focused on delivering exceptional work for clients and communities. Your organizational skills, attention to detail, and abilitytoanticipateteam needs will directly contribute to the success of projects and the overall office experience. #LI-HO1 Additional Information Olsson specializes in engineering and design, client advisory services, planning, field services, and environmental. Improving the world has been our mindset from the very beginning, back when Olsson first opened for business in 1956. And it will be our mindset for years to come. As an Olsson employee, you will: Be empowered to build your career with tailored development paths Have the possibility for flexible work arrangements Engage in work that has a positive impact on communities Participate in a wellness program promoting balanced lifestyles In addition, full-time employees will receive our traditional benefits package (health care, vision, dental, paid time off, etc.) and the opportunity to participate in a bonus system that rewards performance. Olsson is an Equal Opportunity Employer. We encourage qualified minority, female, veteran, and disabled candidates to apply and be considered for open positions. We do not discriminate against any applicant for employment or any employee because of race, color, religion, national origin, sex, sexual orientation, gender identity, gender, disability, age, military status, or other protected status. Olsson understands the importance of privacy and is committed to protecting job applicants' personal information. Pursuant to the California Consumer Privacy Act, as amended by the California Privacy Rights Act (collectively, the "CCPA"), this notice explains Olsson's practices regarding the collection, use, and disclosure of personal information for job applicants residing in California. Please read this Notice carefully to understand our privacy practices. For more information about the types of information we collect and how we use it in connection with your general access and use of our website, please review our general California Privacy Notice here . #J-18808-Ljbffr