ATTENDANCE CLERK /SECRETARY-SST Spring for 2026-2027 SY

Job Description

Job Description

Position:

Attendance/Lunch Clerk

Department/Campus:

Campus

Reports to:

Operations Manager

FLSA Status:

Nonexempt

Pay Grade:

PG-1030

Job Type

Full Time

Work Hours

Normal School hours

POSITION QUALIFICATIONS:

1. High School GED or Diploma

1. Minimum of 2 years clerical experience is preferred.

DUTIES AND RESPONSIBILITIES:

1. Makes sure that teachers take school attendance (snap shot) at school database as it is described in SST SCHOOLS manual.

Reviews the campus school attendance summary report and makes corrections as needed.

1. Enters “late in and early out” student’s data to school attendance in school database.

1. Enters excuse information to the H-SIMS database after receiving the required papers.
2. Documents excuse papers in a separated binder for audit purposes.

1. Documents reconciliation papers in a separated binder for audit purposes.
2. Notifies parents when a student returns from an absence without an excuse or has been absent for three or more days.

1. Calls parent of absent students each day.
2. Communicates with the Special Education and ESL Department Chairs concerning the attendance of students receiving special education services.
3. Keeps enrolling and withdrawing student’s logs on the H-SIMS.

1. Verifies that computer records are accurate.

1. Mails warning notice (Truancy letter) to the parent if the students is absent without excuse from the school for three (3) days or parts of days in a four week period.
2. Determines students with excessive absences on regular basis.

1. Submits the attendance referral to the campus administrator for review and completion before filing court case.

1. Files court case against the student’s parent, the student, or both, if a student is absent without an excuse for 10 days or parts of days in a sixth month period.

1. Responsible for processing Student Eligibility applications and completing Verification in accordance with USDA regulations.

1. Monitors student lunch accounts and notifies the household of negative balances through phone calls and letters.
2. Reviews the meal service production records daily, reporting any discrepancies to supervisor.

1. Operates Point of Service during lunch period, ensuring that each student has selected a reimbursable meal.

1. Maintains the appropriate documentation for students requesting Special Dietary Accommodations, in accordance with USDA protocol.
2. Operates the After School Snack Program, distributing reimbursable snacks and maintaining the appropriate documentation (if a snack program is offered in the school).

1. Participates in the Local School Wellness Policy, including collecting and maintaining documentation, assessing completion of policy goals, publicizing updates, and other related activities as needed.
2. Daily recording of meal counts and revenue.
3. Operates the Child Nutrition Program in compliance with all local, state, and federal laws.

1. Attends TDA Education Service Center Child Nutrition trainings as required.
2. Provides clerical support to one or more supervisors.

1. Maintains general office and departmental files, following up on misplaced, misdirected, or misfiled materials.

1. Performs other job-related duties as assigned.

SKILLS AND ABILITIES:

1. Ability to communicate effectively in both written and oral forms with all levels of management, both internal and external to the district.

1. Ability to establish and maintain effective working relationships both internal and external to the district.

1. Ability to organize special programs for assigned campus.

1. Ability to use computer including software, database used by the district, spreadsheet and word processing software, calculator, copy machine and telephone.
2. Ability to analyze data
3. Ability to use effective interview techniques, effective public speaking skills, and problem-solving skills

WORK ENVIRONMENT AND PHYSICAL REQUIREMENTS:

1. Light Work: may require occasional light lifting.

1. Nights and weekend activities will be occasionally required.

1. Position is in office setting and may involve prolonged work at a desk in one location.

1. Moderate travel is required.